Service Coordinator- Supply Chain (contract)

Scandinavian Building Services; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Scandinavian Building Services in Vaughan, ON is seeking a Service Coordinator-Supply Chain (ON-SITE) on a contract through September 30, 2027. You will oversee scheduling for floor cleaning equipment, coordinate repairs, and ensure timely service requests are tracked and fulfilled.

Reporting to the VP of Procurement, you will liaise with technicians, vendors, and customers to minimize downtime, maintain records, manage warranty parts, asset tracking, and monthly reporting.

Qualifications

• Considerable knowledge of equipment servicing.
• Excellent interpersonal communication skills.
• Ability to establish and maintain effective working relationships with internal and external vendors and customers.
• Be the point of contact for owner operator and internal managers looking to have equipment repaired in a timely manner.
• Maintain the schedule of our internal repair technicians.
• Ability to make decisions; evaluate situations quickly and offer solutions.
• Ability to work under tight deadlines with an elevated level of accuracy and strong diligence.

Responsibilities

• Oversee the scheduling and coordination of maintenance and repair services for floor cleaning equipment.
• Ensure customer service requests are managed promptly, parts and labor are properly assigned, and service records are maintained.
• Collaborate with technicians and customers to minimize downtime and ensure high-quality service.
• Report into the Vice President of Procurement.
• Complete monthly reports and related documentation.

Skills

Equipment servicing

Interpersonal communication

Vendor relations

Scheduling

Decision making

Attention to detail

Job description

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1956 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi Family!

• This is a contract position ending September 30, 2027.
• Located: this role is an IN-OFFICE position in Vaughan, ON
• Schedule: Monday-Friday 8:00am-4:30pm with a 1-hour lunch (30 minutes paid and 30 minutes unpaid)

Summary Of Role

The Service Coordinator oversees the scheduling and coordination of maintenance and repair services for floor cleaning equipment. This position ensures that customer service requests are managed promptly, parts and labor are properly assigned, and service records are accurately maintained. The Service Coordinator collaborates closely with technicians and customers to ensure reliable, high-quality service and minimal equipment downtime.

What Your Day To Day Will Look Like

You will be reporting into the Vice President of Procurement.

• Maintain accurate and detailed reports on all repairs and inspections.
• Understand warranty claims and work with our vendors to maintain warranty repairs and how to follow up with equipment vendors to have warranty claims completed properly.
• Assist our asset manager with the tracking of company assets and plan repairs if required.
• Respond to inquiries from our managers in the field and provide up to date information regarding the status of repair requests, etc.
• Complete monthly reports and complete other documentation as needed.
• Operate company forklift.
• Other duties as needed.

What You'll Need To Succeed

• Considerable knowledge of equipment servicing
• Excellent interpersonal communication skills
• Ability to establish and maintain effective working relationships with internal and external vendors and customers.
• Be the point of contact for owner operator and internal managers looking to have equipment repaired in a timely manner.
• Maintain the schedule of our internal repair technicians.
• Ability to make decisions; evaluate situations quickly and offer solutions.
• Ability to work under tight deadlines with an elevated level of accuracy and strong diligence.

Our Interview Process

• 20 minute preliminary phone interview with our Recruiter
• 20-40 minute assessment (depending on optional practice questions or breaks)
• There will be 2 rounds of interview for the role
• Round 1 Interview: Hiring Manager (VP of Procurement) and Supply Chain Manager
• Round 2 interview: Hiring Manager (VP of Procurement) and CFO

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.