Service Coordinator / Branch Administrator

Finning International; Whitehorse; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

7x7 schedule

Job summary

Finning Canada in Whitehorse, Yukon, is seeking a Service Coordinator / Branch Administrator. You will coordinate service activities, manage documentation, and communicate with customers, technicians, and internal teams to ensure smooth progression from request to invoicing.

The role requires 2–4 years in coordination or administration, with post-secondary education assets in business-related fields. A 7x7 work schedule is offered, along with competitive compensation and benefits.

Qualifications

• Post-secondary education in Business Administration, Office Administration, Accounting, Project Coordination, or related field is an asset.
• 2–4 years of coordination, administration, service support, project support, or operations experience.
• Experience in construction, heavy equipment, mining, oil and gas, forestry, transportation, or industrial services is an asset.
• Strong organizational and time management skills, attention to detail, and customer service abilities.

Responsibilities

• Coordinate service and repair activities from initial customer request through job completion.
• Open, track, and maintain service work orders and job documentation.
• Review requirements and history to ensure accurate repair plans.
• Support scheduling and planning to meet customer commitments and monitor progress.
• Coordinate transportation, parts movement, and third-party contractors when required.
• Maintain accurate records and real-time updates in company systems.
• Support warranty, invoicing, and billing processes and prepare reports.

Skills

Organizational skills

Time management

Attention to detail

Communication

Multitasking

MS Office

Team collaboration

Education

Post-secondary education in Business Administration

Office Administration

Accounting

Project Coordination

Job description

Company:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:Location: Whitehorse, YukonSchedule: 7 Days On / 7 Days Off RotationEmployment Type: Full-TimeJoin a Team That Keeps Industry MovingAt Finning, we help customers across construction, mining, forestry, transportation, and heavy equipment industries keep their operations running. We are currently looking for a highly organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse team.This position plays a critical role in supporting service operations by coordinating repair activities, managing documentation, communicating with stakeholders, and ensuring service work progresses smoothly from initial customer request through to final invoicing.If you enjoy working in a fast-paced environment, balancing multiple priorities, and acting as the hub between customers, technicians, and internal teams, we'd love to hear from you.Job Description:What You'll Be DoingService CoordinationCoordinate service and repair activities from initial customer request through job completion.Open, track, and maintain service work orders and job documentation.Review customer requirements, service history, and supporting information to ensure repair plans are accurate.Support scheduling and planning activities to help service teams meet customer commitments.Monitor job progress and identify potential delays, risks, or issues.Coordinate transportation, parts movement, and third-party contractors when required.Administrative SupportMaintain accurate records and real-time updates within company systems.Manage document control and ensure all service records are complete and accurate.Support warranty, invoicing, and billing processes.Prepare reports, meeting materials, and job documentation.Assist with site access requirements, training records, and contractor documentation.Customer & Stakeholder CommunicationProvide regular updates to customers and internal teams on job status.Respond to service-related inquiries in a professional and timely manner.Participate in planning and scheduling meetings.Capture and track action items to ensure timely completion.Build strong working relationships with customers, technicians, supervisors, and support teams.What You BringQualifications & ExperiencePost-secondary education in Business Administration, Office Administration, Accounting, Project Coordination, or a related field is considered an asset.2-4 years of experience in a coordination, administration, service support, project support, or operations role.Experience in industries such as construction, heavy equipment, mining, oil and gas, forestry, transportation, or industrial services is an asset.Skills & AttributesStrong organizational and time management skills.Exceptional attention to detail and accuracy.Excellent communication and customer service abilities.Ability to manage multiple priorities and deadlines simultaneously.Strong problem-solving and critical-thinking skills.Comfortable working with Microsoft Office applications and business software systems.Ability to thrive in a collaborative, team-oriented environment.Nice to HaveUnderstanding of heavy equipment, mechanical repair processes, parts, or service operations.Experience supporting work orders, invoicing, warranty administration, or project coordination.Familiarity with customer service or field service environments.Why Join Finning?Competitive compensation and benefits package.Unique 7x7 work schedule that supports work-life balance.Opportunity to work in a dynamic branch environment where no two days are the same.Career growth and development opportunities within a leading industrial organization.Be part of a team committed to safety, customer service, and operational excellence.Ready to build your career in a role that combines administration, coordination, and customer service? Apply today and join our team in Whitehorse.At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.