Commercial Property Administrator

Leyad; Montreal; On-site; CAD 80,000 - 100,000; Full time

Job summary

A Montreal-based real estate firm is seeking a Property Administrator to support day-to-day operations of its commercial portfolio. Responsibilities include lease administration, tenant relations, and financial reporting. The ideal candidate will have 2-4 years of experience in property administration, bilingual skills, and proficiency in Microsoft Office. This full-time position offers a salary range of CA$80,000 – CA$100,000 and allows you to build a strong foundation in the real estate market.

Qualifications

• 2–4 years of experience in commercial property administration.
• Strong knowledge of lease compliance and property management.
• Excellent communication skills in English and French.

Responsibilities

• Prepare and manage tenant correspondence.
• Assist with lease administration and maintain accurate tenant files.
• Respond to tenant inquiries and coordinate resolutions.

Skills

Commercial property administration

Knowledge of commercial leases

Microsoft Office Suite proficiency

Bilingual (English and French)

Organizational skills

Tools

Yardi

MRI

Job description

Leyad is a Montreal-based real estate investment and management firm with a diverse portfolio of residential, commercial, and industrial properties across Canada. For over a decade, we’ve focused on creating long-term value through strategic, sustainable investments and a commitment to excellence. Our success stems from our ability to identify opportunities where others see challenges and consistently deliver strong results for our clients/tenants.

Position Overview

The Property Administrator plays a key role in supporting the day-to-day operations of a commercial real estate portfolio. This position is responsible for assisting with lease administration, tenant relations, financial reporting, and property maintenance coordination to ensure the highest standard of service and operational efficiency.

Key Responsibilities

• Prepare, track, and manage tenant correspondence (notices, memos, default letters, rent reminders).
• Assist with lease administration, including tracking lease expirations, renewals, critical dates, and maintaining lease abstracts.
• Maintain accurate tenant files (electronic and paper), including insurance certificates, leases, amendments, service contracts, and compliance documents.
• Respond promptly and professionally to tenant inquiries and coordinate with Property Managers for appropriate resolution.
• Process tenant move-in/move-out documentation and coordinate access cards, keys, onboarding packages, and communication notices.
• Monitor tenant lease compliance by tracking critical obligations (e.g., insurance certificates, operating hours, signage rules), flagging non-compliance issues, and preparing preliminary notices under the guidance of the Property Manager.
• Review, code, and track vendor invoices for approval in accordance with property budgets.
• Assist with annual operating budgets, preparing preliminary spreadsheets, and inputting expense forecasts.
• Support in monthly property reporting by gathering operational updates, tracking tenant arrears, and updating occupancy/vacancy data.
• Help coordinate tenant chargebacks and operating cost recoveries.
• Track and maintain insurance certificates (COIs) and send renewal notices to tenants.
• Draft and issue first-level compliance correspondence (informal notices) under Property Manager direction.
• Support the Property Manager by maintaining compliance tracking logs, documentation archives, and assisting with preparation of formal notices of default where necessary.

Qualifications

• 2–4 years of experience in commercial property administration (retail or industrial preferred).
• Strong working knowledge of commercial leases, lease compliance, and property management operations.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); familiarity with property management systems (e.g., Yardi, MRI) preferred.
• Excellent communication skills (written and verbal) in English and French (bilingualism required for Quebec).
• Strong organizational skills, detail orientation, and ability to manage multiple concurrent tasks.
• Ability to work independently while collaborating closely with Property Managers, Onsite Managers, and internal teams.
• Professional demeanor when interacting with tenants, vendors, and other external stakeholders.
• Highly organized and able to manage multiple priorities.
• Proactive problem-solver with strong follow-up skills.
• Works effectively both independently and within a team environment.
• Maintains confidentiality and exercises sound judgment.

Why Join Leyad

At Leyad, you’ll be part of a collaborative and forward-thinking team that values integrity, innovation, and performance. This position offers an excellent opportunity to build a strong foundation in finance and real estate while contributing to projects that drive long‑term value across Canada’s property market.

Job Details

• Location: Montreal, Quebec, Canada
• Salary: CA$80,000 – CA$100,000
• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative