Senior Property Administrator

Primaris REIT; Calgary; On-site; CAD 60,000 - 70,000; Full time

Job summary

Primaris REIT is seeking a Senior Property Administrator to manage financial transactions and tenant information for Sunridge Mall in Calgary, AB. The role involves collaboration with the Toronto Head Office and efficient lease administration in an on-site setting.

The position is temporary with a start date of November 16, 2026 and end date expected December 31, 2027. Salary ranges CAD 60,000–70,000 annually, with a total rewards approach and potential for continued opportunities based on

Qualifications

• Bachelor’s degree in Accounting or related field
• 3–5 years property administration experience
• 1 year supervising direct report(s)
• Experience in Real Estate or Property Management is a plus
• Knowledge of property accounting software (Yardi preferred)

Responsibilities

• Prepare monthly, quarterly and annual accruals
• Update, maintain and audit tenant information
• Prepare rent letters and rent notices
• Enter Specialty Leasing licenses and storage agreements into ERP
• Complete monthly tenant audit for reports
• Reconcile rent roster monthly
• Assist with property budgets
• Maintain property sales reports
• Organize tenant documents (insurance, certificates)
• Resolve tenant operating cost issues
• Liaise with Property Accountants on revenues/expenses
• Verify rent payments in ERP
• Recommend bad debt allowances and write-offs
• Supervise one direct report and provide updates to management

Skills

Yardi ERP

Financial reporting

Leadership

Education

Bachelor’s degree in Accounting

College Diploma in Accounting

Tools

Yardi ERP

Job description

Senior Property Administrator (Temporary)

Primaris REIT is currently hiring a dedicated and enthusiastic Senior Property Administrator to join the team on site at our Sunridge Mall in Calgary, AB. If you are experienced in using Property Accounting software (Yardi preferred) and have a passion for reporting integrous data, while supporting and leading others this exciting opportunity is perfect for you!

*Please note this is a temporary contract with a start date of November 16, 2026 with an anticipated end date of December 31, 2027.

Vacancy Status:

Replacement

As the Senior Property Administrator, you will be responsible for daily, monthly, quarterly and annual financial transactions for the property including accounts receivable, collections, monthly charges, year-end charges and percentage rent. You will work closely with the Accounting department at the Toronto Head Office on financial reporting and processes, and lease administration affecting the property by executing the following duties:

• Prepare monthly, quarterly and annual accruals
• Update, maintain and audit all tenant information to ensure it is accurate and up-to-date
• Prepare and coordinate initial rent letter and rent notices to all tenants
• Timely & accurate entry of Specialty Leasing license agreements (including related storage agreements) into ERP system
• Complete the monthly tenant audit for submission to General & Property Manager
• Reconcile rent roster on a monthly basis
• Assist with preparation and input of property budget(s)
• Manage and maintain accurate sales reports for the property
• Organize and collect supplementary tenant documentation including tenant insurance certificates, architectural certificates, and other pertinent documentation where required
• Resolve/reply to any tenant operating cost issues
• Liaise with Property Accountants in relation to property revenues/expenses, etc.
• Verify, collect, process, and input rent due, adjustments and other payments from tenants in ERP system
• Recommend bad debt allowances and write-offs and report these to the General & Property Manager

Supervision of Direct Report (1)

• Conduct annual performance review and coach direct report accordingly
• Supervise, mentor and evaluate direct report through formal and informal discussions, including annual evaluations and goal setting sessions to enhance employee job satisfaction, foster employment stability and to maximize productivity
• Actively participate in the hiring and training processes when required
• Provide regular updates & feedback to the General & Property Manager

Compensation:

At Primaris, we believe in rewarding talent with competitive wages and total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary/Hourly Range: CAD $60,000 – $70,000

Please note: This is the expected range for the position however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation:

To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [e-mail].

Requirements:

To excel in this role, we are looking for candidates who are strategic, creative and can successfully utilise their strong interpersonal skills. If this opportunity sounds interesting to you, you likely have the following attributes:

• Bachelor’s degree or College Diploma in Accounting, Business Administration or a related field
• Minimum 3-5 years property administration experience
• Minimum 1 year supervising, coaching, and mentoring direct report(s)
• Experience in Real Estate or Property Management an asset
• Knowledge and experience with property accounting software (Yardi preferred)

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.