Property Coordinator

Primaris REIT; Oshawa; On-site; CAD 45,000 - 55,000; Full time

Job summary

Primaris REIT’s Oshawa Centre in Oshawa, ON is seeking a Property Coordinator to join on site. You will provide office administration support to internal and external customers and assist Marketing, Specialty Leasing and Revenue Administration by executing the duties listed.

Responsibilities include accruals, Yardi administration, payables, rent processing, deposits, accounts receivable, and timely reporting.

Qualifications

• Secondary School Diploma required; certificate/diploma in Business/Office Administration preferred.
• 1-2 years’ experience in Office Administration minimum.
• Experience in Real Estate or Property Management is an asset.
• Working knowledge of ERP software (preferably Yardi).
• Advanced knowledge of MS Word, Excel and PowerPoint.
• Excellent verbal and written communication.
• Takes initiative with a positive attitude.
• Ability to multi-task and prioritize in a changing environment.

Responsibilities

• Prepare monthly, quarterly and annual accruals.
• Perform Yardi administration and manage payables/records.
• Collect input and verify sales figures and tenant insurance.
• Process rent cheques and deposits; prepare daily deposits.
• Maintain accounts payable, supplier inquiries, and statements.
• Handle monthly sales reports and annual certifications.
• Maintain inventory of office supplies and mail processing.
• Provide high standards of customer service and support.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Communication skills

Organizational skills

Multitasking

Education

Secondary School Diploma or Diploma in Business/Office Administration

Tools

Yardi ERP

Job description

Primaris REIT is currently hiring a dedicated and enthusiastic Property Coordinator to join the team on site at our Oshawa Centre in Oshawa, ON. If you have a positive, team-focused attitude, strong organizational skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you!

Vacancy Status: Replacement

As the Property Coordinator, your responsibilities are to provide office administrative assistance to all internal and external customers, while also providing support to functional areas within the property such as Marketing, Specialty Leasing or Revenue Administration by executing the following duties:

• Prepare monthly, quarterly and annual accruals
• Perform Yardi administration, which may include;
• Scan and attach payables
• Collect and input sales figures
• Collect and verify tenant insurance
• Enter, update, and verify various database information and electronic records
• Collect, process and deposit tenant rent cheques
• Process daily deposits and prepare cheques for deposit
• Collection and timely input of monthly sales reports including annual certified sales reports
• Ensure timely and accurate processing of Accounts Payable invoices
• Follow up with supplier inquiries and outstanding statements
• Assist revenue administration with the preparation and coordination of correspondence and statements for distribution
• Record and deposit accounts receivable
• Monitor inventory of office supplies and place orders when needed
• Ensure high standards of customer service are maintained
• Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
• Create & process necessary storage lease documentation for tenant and landlord execution
• Collect department hours from various supervisors for Payroll reporting

Requirements

To excel in this role, we are looking for candidates who are strategic, creative and can successfully utilise their strong interpersonal skills. If this opportunity sounds interesting to you, you likely have the following attributes:

• Secondary School Diploma required/ Certificate or Diploma in Business/Office Administration preferred
• 1-2 years’ experience in Office Administration Minimum
• Experience in Real Estate or Property Management an asset
• Working knowledge of ERP software (preferably Yardi)
• Advanced knowledge of Microsoft Word, Excel and PowerPoint
• Excellent verbal and written communication
• Takes initiative with a positive attitude
• At ease with all levels of management (internal and external)
• Ability to develop effective working relationships
• Ability to multitask and effectively prioritize in a changing environment
• Detailed oriented with excellent organizational skills

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.

Compensation

At Primaris, we believe in rewarding talent with competitive wages and total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary Range: CAD $45,000 – $55,000

Please note: This is the expected range for the position however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation

To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [e-mail].

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact [e-mail].

Primaris REIT is Canada's leading enclosed shopping centre-focused real estate investment trust. We own and operate a portfolio of 15.2 million square feet of dominant enclosed shopping centres valued at approximately $5.2 billion at Primaris' share. Our vision is to champion and elevate retail for Canadians by creating an exceptional experience for our customers while maintaining a strong presence in the industry.