Senior Project Management Specialist

OXARO Inc.; Ottawa; Ibrido; CAD 100.000 - 150.000; Tempo pieno

Descrizione del lavoro

OXARO Inc. in Ottawa, hybrid, seeks an experienced Program Manager to establish and maintain fit-for-purpose governance across complex technology and enterprise transformation programs.

You will develop integrated program plans with milestones, dependencies, and delivery commitments, and prepare concise status reports and executive dashboards from input across workstreams. You will engage senior stakeholders, manage risks and changes, coordinate governance forums, support intake and capacity

Competenze

• 10+ years of experience delivering complex technology, cyber security, or enterprise transformation programs and projects.

Mansioni

• Establish and maintain program governance with reporting cadences and decision pathways.
• Develop and maintain an integrated program plan consolidating work across multiple streams and teams.
• Prepare concise status reports and executive dashboards from inputs across leads.
• Monitor risks, issues, assumptions, dependencies, decisions, actions and change requests.
• Coordinate governance forums and reviews, agendas, and documentation of decisions and actions.
• Support work intake, prioritization, sequencing and capacity planning.
• Establish program-level performance reporting linking objectives to milestones and outcomes.
• Engage stakeholders to align scope, timelines, dependencies and reporting expectations.

Conoscenze

Stakeholder engagement

Integrated program planning

Executive reporting

PMBOK principles

Agile delivery

Risk and dependency management

Excel/PowerPoint/BI

Formazione

Degree in project management / business administration / IT

Strumenti

Microsoft Excel

PowerPoint

Power BI

SharePoint

Descrizione del lavoro

• Establish and maintain fit-for-purpose program and project governance, including reporting cadences, decision and approval pathways, and governance forums
• Develop and maintain an integrated program plan consolidating work across multiple workstreams and project teams, including schedules, milestones, resource requirements, interdependencies, critical decisions, and delivery commitments
• Prepare concise status reports, decision-ready executive dashboards, performance measures, and briefing materials by consolidating and validating inputs from workstream and project leads
• Maintain and monitor program and project risks, issues, assumptions, dependencies, decisions, actions, and change requests, identifying items requiring escalation and coordinating appropriate follow-up
• Coordinate governance forums and reviews, including preparing agendas and decision-ready briefing materials, documenting decisions and actions, and ensuring unresolved items are escalated and followed through to completion
• Support work intake, prioritization, sequencing, and capacity planning to ensure projects and work packages align with program objectives and outcomes
• Establish and maintain program-level performance reporting that links objectives and outcomes to initiatives, work packages, milestones, and performance measures, while identifying coverage gaps, delivery risks, and areas requiring management attention
• Engage project leads, stakeholders, clients, and business partners to establish and maintain alignment on scope, deliverables, timelines, dependencies, and reporting expectations
• Ensure program and project documentation, approvals, deliverables, and closeout records are complete, current, and maintained in accordance with organizational standards and policies
• Perform related activities and deliverables, as required

Location:

Ottawa, ON (Hybrid)

Duration:

3 years

Security Clearance:

Reliability Status

Responsibilities

• Establish and maintain fit-for-purpose program and project governance, including reporting cadences, decision and approval pathways, and governance forums
• Develop and maintain an integrated program plan consolidating work across multiple workstreams and project teams, including schedules, milestones, resource requirements, interdependencies, critical decisions, and delivery commitments
• Prepare concise status reports, decision-ready executive dashboards, performance measures, and briefing materials by consolidating and validating inputs from workstream and project leads
• Maintain and monitor program and project risks, issues, assumptions, dependencies, decisions, actions, and change requests, identifying items requiring escalation and coordinating appropriate follow-up
• Coordinate governance forums and reviews, including preparing agendas and decision-ready briefing materials, documenting decisions and actions, and ensuring unresolved items are escalated and followed through to completion
• Support work intake, prioritization, sequencing, and capacity planning to ensure projects and work packages align with program objectives and outcomes
• Establish and maintain program-level performance reporting that links objectives and outcomes to initiatives, work packages, milestones, and performance measures, while identifying coverage gaps, delivery risks, and areas requiring management attention
• Engage project leads, stakeholders, clients, and business partners to establish and maintain alignment on scope, deliverables, timelines, dependencies, and reporting expectations
• Ensure program and project documentation, approvals, deliverables, and closeout records are complete, current, and maintained in accordance with organizational standards and policies
• Perform related activities and deliverables, as required

Qualifications

• 10+ years of experience delivering complex technology, cyber security, or enterprise transformation programs and projects
• 5+ years of experience establishing and supporting program and project governance for complex, multi-workstream initiatives, including governance forums, integrated planning, executive reporting, risk and dependency management, decision tracking, and change control
• 5+ years of experience coordinating the delivery of complex programs across multiple workstreams and project teams, including managing cross-functional dependencies, aligning stakeholders, and coordinating activities, priorities, and timelines
• Project Management Professional (PMP) certification
• Certification or formal training in Agile delivery, program or portfolio management, or business analysis
• Demonstrated experience applying PMBOK principles and predictive, Agile, or hybrid delivery methodologies to program and project governance
• Demonstrated ability to develop and maintain integrated program plans that consolidate multiple workstreams and project plans, including milestones, resource requirements, sequencing, interdependencies, and delivery commitments
• Demonstrated ability to develop decision-ready executive dashboards, status reports, performance measures, and briefing materials that provide clear visibility into program performance, delivery risks, key decisions, and areas requiring management attention
• Demonstrated ability to engage and influence stakeholders at all organizational levels, including senior management, business stakeholders, and technical teams, and to translate complex delivery information into clear recommendations and concise reporting for technical and non-technical audiences
• Demonstrated proficiency using Microsoft Excel, PowerPoint, Power BI, and SharePoint, or equivalent tools, to support integrated planning, governance, document management, and reporting
• Education: University degree or college diploma in project management, business administration, or information technology

AI Disclosure:

We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.