Senior Project Management Specialist

Systematix group; Ottawa; Hybrid; CAD 124,000 - 207,000; Full time

Job summary

Systematix group is seeking a Senior Project Management Specialist for a public sector client. The role requires an active Government of Canada Reliability (Level I) clearance and is a 1-year hybrid contract starting January 2027 with 12 on-site days per month.

You will establish governance, develop an integrated program plan across multiple workstreams, and deliver executive-ready reporting while coordinating with senior stakeholders and ensuring alignment with organizational standards.

Qualifications

• University degree or college diploma in project management, business administration or information technology.
• PMP certification.
• Agile delivery, program/portfolio management or business analysis training.
• 10+ years delivering complex technology, cyber security, or enterprise transformation programs.
• 5+ years governance experience for multi-workstream initiatives.
• 5+ years coordinating delivery across multiple workstreams and teams.
• PMBOK, Agile or hybrid delivery experience in governance.
• Ability to create integrated program plans and executive dashboards.
• Ability to engage stakeholders at all levels and translate delivery data into clear reporting.

Responsibilities

• Establish and maintain governance with reporting cadences, decision pathways, and governance forums.
• Develop an integrated program plan across multiple workstreams and teams.
• Prepare concise status reports and executive dashboards.
• Monitor risks, issues, dependencies, decisions, and change requests.
• Coordinate governance forums with agendas and briefing materials.
• Support work intake, prioritization, sequencing and capacity planning.
• Establish program-level performance reporting linking objectives to initiatives.
• Engage stakeholders to align scope, timelines, and reporting expectations.
• Ensure program documentation and approvals are complete and compliant.
• Related activities as required.

Skills

PMBOK principles

Governance

Stakeholder management

Hybrid/Agile delivery

Microsoft Excel

PowerPoint

Power BI

SharePoint

Executive reporting

Risk management

Education

University degree or college diploma in project management/business/IT

Tools

Excel

PowerPoint

Power BI

SharePoint

Job description

We are Systematix and we are currently seeking a Senior Project Management Specialist for an opportunity with a public sector client. The ideal candidate must hold an active Government of Canada Reliability (Level I) security clearance. This is a 1-year hybrid contract role with possibility for extension requiring 12 days on-site per month, expected to start in January 2027.

About the Responsibilities

• Establish and maintain fit-for-purpose program and project governance, including reporting cadences, decision and approval pathways, and governance forums, in alignment with Bank standards.


• Develop and maintain an integrated program plan consolidating work across multiple workstreams and project teams, including schedules, milestones, resource requirements, interdependencies, critical decisions, and delivery commitments.


• Prepare concise status reports, decision-ready executive dashboards, performance measures, and briefing materials by consolidating and validating inputs from workstream and project leads.


• Maintain and monitor program and project risks, issues, assumptions, dependencies, decisions, actions, and change requests, identifying items requiring escalation and coordinating appropriate follow-up.


• Coordinate governance forums and reviews, including preparing agendas, decision-ready briefing materials, documenting decisions and actions, and ensuring unresolved items are escalated and followed through to completion.


• Support work intake, prioritization, sequencing and capacity planning to ensure projects and work packages align with program objectives and outcomes.


• Establish and maintain program-level performance reporting that links objectives and outcomes to initiatives, work packages, milestones, and performance measures, while identifying coverage gaps, delivery risks, and areas requiring management attention.


• Engage project leads, stakeholders, clients, and business partners to establish and maintain alignment on scope, deliverables, timelines, dependencies, and reporting expectations.


• Ensure program and project documentation, approvals, deliverables, and closeout records are complete, current, and maintained in accordance with organizational standards and policies.


• Related activities and deliverables, as required.

About the Qualifications

• University degree or college diploma in project management, business administration or information technology.


• Project Management Professional (PMP) certification.


• Certification or formal training in Agile delivery, program or portfolio management, or business analysis.


• A minimum of 10 years of experience delivering complex technology, cyber security, or enterprise transformation programs and projects.


• A minimum of 5 years of experience establishing and supporting program and project governance for complex, multi-workstream initiatives, including governance forums, integrated planning, executive reporting, risk and dependency management, decision tracking, and change control.


• A minimum of 5 years of experience coordinating the delivery of complex programs across multiple workstreams and project teams, including managing cross-functional dependencies, aligning stakeholders, and coordinating activities, priorities, and timelines.


• Experience applying PMBOK principles and predictive, Agile, or hybrid delivery methodologies to program and project governance.


• Ability to develop and maintain integrated program plans that consolidate multiple workstreams and project plans, including milestones, resource requirements, sequencing, interdependencies, and delivery commitments.


• Ability to develop decision-ready executive dashboards, status reports, performance measures, and briefing materials that provide clear visibility into program performance, delivery risks, key decisions, and areas requiring management attention.


• Ability to engage and influence stakeholders at all organizational levels, including senior management, business stakeholders, and technical teams, and to translate complex delivery information into clear recommendations and concise reporting for technical and non-technical audiences.


• Proficiency using Microsoft Excel, PowerPoint, Power BI, and SharePoint, or equivalent tools, to support integrated planning, governance, document management, and reporting.

Candidates must outline in detail how they meet the above requirements.

Pay Disclosure

The average hourly pay range for this field is as follows:

• Junior: 0–5 years of experience – $40-75/hr


• Intermediate: 6–9 years of experience – $60-100/hr


• Senior: 10+ years of experience – $90-150/hr

Compensation is commensurate with these standards; exceptions may apply based on experience, skills, and market conditions.

AI Disclosure

We may use artificial intelligence (AI) or other automated tools to support parts of our recruitment process. No automated tools make hiring decisions.

At Systematix, our core values—excellence, collaboration, respect, and knowledge as a pursuit—underpin our commitment to fostering an inclusive and equitable environment. We encourage everyone to be their authentic selves, and we are committed to ensuring that our employment decisions are entirely based on job requirements and individual qualifications. We welcome applications from qualified candidates of all backgrounds, including but not limited to race, ethnicity, gender identity or expression, sexual orientation, disability, age, and religious beliefs. If our values and the position advertised resonate with you, we encourage you to apply.