Junior Proposal Writer

OXARO Inc.; Ottawa; Presencial; CAD 50.000 - 58.000; Jornada completa

Descripción de la vacante

OXARO Inc. in Ottawa is seeking a curious, detail-oriented Junior Proposal Writer to join our Business Development team. You’ll work alongside experienced team members to help develop proposals for federal government opportunities, turning technical information into clear, well-organized content.

This is a great opportunity for a recent graduate or early-career professional who enjoys writing, research and problem solving and is looking to build their skills in proposal development.

Formación

• 0-2 years of professional experience, including relevant academic, volunteer, co-op, internship or early-career experience.

Responsabilidades

• Assist with the development, writing, editing, formatting and production of proposals and responses to RFPs, RFIs and RFQs.
• Review procurement documents to identify mandatory requirements, evaluation criteria, submission instructions and key deadlines.
• Support opportunity monitoring by searching procurement sources and helping track opportunities and bid/no-bid decisions.
• Create proposal shells, outlines, compliance matrices, schedules and other working documents.
• Research, interpret and summarize organizational capabilities, project experience, client requirements and technical information.
• Work with subject matter experts to gather information, ask clarifying questions and develop clear, evaluator-focused responses.
• Write, edit and proofread content for clarity, accuracy, consistency, grammar, tone and compliance.
• Format resource resumes and complete resource matrices or grids to demonstrate compliance with federal government requirements.
• Coordinate document inputs, reviews, versions and approvals to help meet tight submission deadlines.
• Prepare final electronic submission packages and support printed submissions when required.
• Maintain proposal templates, content libraries, resumes, project descriptions, databases and supporting documentation.
• Contribute to continuous improvement of proposal tools, templates and processes.

Conocimientos

Strong written English

Research

Attention to detail

Organizational skills

Deadline management

Educación

Post-secondary education in Communications, Journalism, Writing, English, Business/Public Administration, Marketing, IT or related field

Herramientas

MS Word

PowerPoint

Excel

Teams

SharePoint

Adobe Acrobat

AI Copilot

Descripción del empleo

Security Clearance: Reliability (or eligibility to obtain)

Vacancy Status: This posting is for a new vacancy. We are actively hiring for this position

Salary Range: $50,000 - $58,000 annually, plus benefits

About Us

Where people, processes, and technology align – that’s the OXARO effect. We provide customized digital operations and cloud, digital, and organizational transformation consulting services. OXARO focuses exclusively on bringing the Canadian public sector leading tools and technologies while upholding stringent security, privacy, and compliance regulations. OXARO is a joint venture by Raymond Chabot Grant Thornton and Doane Grant Thornton, member firms of Grant Thornton International Ltd., active in some 150 countries worldwide. Based in Ottawa, Ontario, our team of 150+ experts empower the Canadian public service in providing our citizens with dynamic solutions from modern government.

The Role

We’re looking for a curious, detail-oriented Junior Proposal Writer to join our Business Development team. You’ll work alongside experienced team members to help develop proposals for federal government opportunities, turning technical information into clear, well-organized content.

This is a great opportunity for a recent graduate or early-career professional who enjoys writing, research and problem solving and is looking to build their skills in proposal development.

Day-to-Day Responsibilities

• Assist with the development, writing, editing, formatting and production of proposals and responses to RFPs, RFIs and RFQs.
• Review procurement documents to identify mandatory requirements, evaluation criteria, submission instructions and key deadlines.
• Support opportunity monitoring by searching procurement sources and helping track opportunities and bid/no-bid decisions.
• Create proposal shells, outlines, compliance matrices, schedules and other working documents.
• Research, interpret and summarize organizational capabilities, project experience, client requirements and technical information.
• Work with subject matter experts to gather information, ask clarifying questions and develop clear, evaluator-focused responses.
• Write, edit and proofread content for clarity, accuracy, consistency, grammar, tone and compliance.
• Format resource resumes and complete resource matrices or grids to demonstrate compliance with federal government requirements.
• Coordinate document inputs, reviews, versions and approvals to help meet tight submission deadlines.
• Prepare final electronic submission packages and support printed submissions when required.
• Maintain proposal templates, content libraries, resumes, project descriptions, databases and supporting documentation.
• Contribute to continuous improvement of proposal tools, templates and processes.

What You Bring To The Table

• 0-2 years of professional experience, including relevant academic, volunteer, co-op, internship or early-career experience.
• Post-secondary education in Communications, Journalism, Writing, English, Business/Public Administration, Marketing, IT or a related field.
• Strong written English, with excellent grammar, proofreading, editing and attention to detail.
• Strong research, analytical and critical-thinking skills, with the ability to follow detailed instructions and summarize information from multiple sources.
• Organized and dependable, with the ability to manage multiple assignments, document versions and deadlines while working collaboratively with people at different levels and technical backgrounds.
• Strong Microsoft Word skills and working knowledge of PowerPoint, Excel, Teams, SharePoint and Adobe Acrobat; comfortable using AI productivity tools such as Microsoft Copilot responsibly.
• Currently residing in the Ottawa-Gatineau region and holding, or being eligible to obtain, a Government of Canada Reliability or Secret security clearance.

Assets

• Experience or exposure to writing, communications, proposals, business development or document production.
• Interest in technology, consulting and the federal government environment.

Why Join Us?

• Make an Impact: Play a key role in modernizing Canada's public sector and see the direct impact of your work on our communities.
• Career Growth: As a fast-growing company, we offer significant opportunities for professional development and career advancement.
• Collaborative Culture: Join a supportive and collaborative team where your ideas are valued and you can learn from some of the best in the industry.
• Challenging Projects: Work on a variety of interesting and complex projects that will keep you engaged and continuously learning.

AI Disclosure

We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.