Senior Project Coordinator - Restoration

Firstonsite Restoration; Victoria; On-site; CAD 50,000 - 70,000; Full time

Job summary

First Onsite Restoration in Canada is seeking a Project Coordinator II to own administrative and coordination tasks that keep restoration projects moving with precision. You will support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring files meet company standards.

This fast-paced role requires multitasking, problem-solving, and excellent communication to keep teams, subcontractors, and clients aligned.

Qualifications

• 3-5 years of project coordination or administrative experience in restoration or construction required
• High school diploma or equivalent required; post-secondary education in business or construction administration an asset
• Proficiency with Microsoft Office Suite and digital project management tools
• Experience with XactAnalysis required; Xactimate knowledge an asset
• Strong communication and organizational skills with exceptional attention to detail
• Proven ability to prioritize tasks, manage competing deadlines, and problem-solve effectively
• Solid understanding of job costing, profitability, and client billing processes
• Ability to build strong relationships with team members, subtrades, and clients

Responsibilities

• Review project files, verify milestones and KPIs, and communicate with Project Managers, Construction Managers, subcontractors, and clients.
• Prepare invoices, follow up on receivables, and maintain accurate records for timely billing.
• Troubleshoot issues to prevent delays and provide clear updates to stakeholders.
• Guide Project Coordinator I team members when needed.
• Maintain strong organization and proactive communication to drive operational excellence.

Skills

Microsoft Office Suite

Digital project management tools

Communication

Organization

Problem-solving

XactAnalysis

Xactimate knowledge

Education

High school diploma or equivalent

Post-secondary education in business or construction administration

Tools

XactAnalysis

Xactimate

Job description

First Onsite Restoration in Canada is seeking a Project Coordinator II to own administrative and coordination tasks that keep restoration projects moving with precision. You will support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring files meet company standards.

This fast-paced role requires multitasking, problem-solving, and excellent communication to keep teams, subcontractors, and clients aligned.