Senior Project Coordinator - ICI & Residential

Michael Page (Canada); Hamilton; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Discretionary Bonus

Excellent Benefits

Amazing Corporate Culture

Job summary

Michael Page (Canada) is seeking a seasoned Project Coordinator to support pre-construction through closeout on diversified ICI projects in the Greater Toronto Area. You will coordinate documentation, procurement, scheduling, and stakeholder communications to maintain momentum and quality.

The role requires 5+ years in construction project coordination, experience with Procore or similar platforms, and a solid foundation in Excel.

Qualifications

• 5+ years of construction project coordination experience in a General Contractor or Construction Management environment.
• Experience delivering diversified ICI projects (commercial, institutional, industrial, healthcare, recreation, hospitality, or mixed-use).
• Exposure to new-build mid-rise residential construction projects.
• Post-secondary education in Construction Management, Civil Engineering, Architectural Technology, Engineering Technology, or related field.
• Strong understanding of construction methodologies, contracts, project controls and procurement processes.
• Experience with project management software and digital construction platforms (e.g., Procore, Autodesk Construction Cloud, Bluebeam, MS Project).
• Proficient with Microsoft Office Suite, especially Excel.

Responsibilities

• Support Project Managers through all phases of project delivery from pre-construction to closeout.
• Coordinate project documentation, permits, contracts, submittals, RFIs, shop drawings, change orders, and project correspondence.
• Maintain accurate and organized digital project records and reporting systems.
• Prepare meeting agendas, record minutes, and track action items.
• Assist with tendering, trade package development, bid evaluations, and subcontractor recommendations.
• Coordinate subcontractor onboarding and contract execution.
• Track procurement schedules to ensure timely delivery of materials and equipment.
• Assist with budget tracking, forecasting, cost reporting and change management.
• Review invoices, progress draws, purchase orders and subcontractor payment applications.
• Support monthly project financial reporting and risk identification.
• Assist in developing and maintaining project schedules.
• Monitor project milestones and identify potential delays or risks.
• Coordinate activities between consultants, clients, subcontractors and site personnel to maintain momentum.
• Act as a liaison between field and office teams.
• Build and maintain relationships with clients, consultants, subcontractors and suppliers.
• Participate in client meetings and assist with project reporting and updates.
• Promote and support a strong safety culture across all projects.
• Provide guidance and support to junior project coordinators and administrative team members.
• Help improve internal processes, project controls and technology utilization.

Skills

Project coordination

Budget management

Schedule management

Stakeholder communication

Leadership / mentorship

Education

Construction Management degree

Civil Engineering degree

Architectural Technology degree

Tools

Procore

Autodesk Construction Cloud

Bluebeam

MS Project

MS Excel

MS Office Suite

Job description

• Opportunity to join a renowned Corporate Culture!
• Strong Pipeline of Projects!

About Our Client

Our client is an established and growing construction management firm that has been delivering successful projects across the Greater Toronto Area for over several years. The company has built a strong reputation for partnering with clients to deliver complex and diverse construction projects, including commercial, institutional, industrial, and multi-residential developments.
The organization offers an entrepreneurial and collaborative culture that combines high expectations with strong team support. Employees are encouraged to take ownership, contribute ideas, and continuously improve how work is done. Technology is integrated throughout the business, leveraging modern construction management platforms, scheduling tools, digital collaboration systems, and data-driven reporting to improve efficiency and project outcomes.

Job Description

Project Coordination & Administration

• Support Project Managers through all phases of project delivery from pre-construction to closeout.
• Coordinate project documentation, permits, contracts, submittals, RFIs, shop drawings, change orders, and project correspondence.
• Maintain accurate and organized digital project records and reporting systems.
• Prepare meeting agendas, record minutes, and track action items.

Procurement & Tendering

• Assist with tendering, trade package development, bid evaluations, and subcontractor recommendations.
• Coordinate subcontractor onboarding and contract execution.
• Track procurement schedules to ensure materials and equipment are delivered on time.

Cost Control & Financial Management

• Assist with budget tracking, forecasting, cost reporting, and change management.
• Review invoices, progress draws, purchase orders, and subcontractor payment applications.
• Support monthly project financial reporting and risk identification.

Scheduling & Planning

• Assist in developing and maintaining project schedules.
• Monitor project milestones and identify potential delays or risks.
• Coordinate activities between consultants, clients, subcontractors, and site personnel to maintain project momentum.

Communication & Stakeholder Management

• Act as a key liaison between field and office teams.
• Build and maintain positive relationships with clients, consultants, subcontractors, and suppliers.
• Participate in client meetings and assist with project reporting and updates.

Quality & Safety

• Support project teams in maintaining quality standards and project specifications.
• Ensure project documentation aligns with company procedures and contract requirements.
• Promote and support a strong safety culture across all projects.

Leadership & Mentorship

• Provide guidance and support to junior project coordinators and administrative team members.
• Help improve internal processes, project controls, and technology utilization across the organization.

MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants

The Successful Applicant

• 5+ years of construction project coordination experience within a General Contractor or Construction Management environment.
• Experience delivering diversified ICI projects such as commercial, institutional, industrial, healthcare, recreation, hospitality, or mixed-use developments.
• Exposure to new-build mid-rise residential construction projects.
• Post-secondary education in Construction Management, Civil Engineering, Architectural Technology, Engineering Technology, or a related field.
• Strong understanding of construction methodologies, contracts, project controls, and procurement processes.
• Experience with project management software and digital construction platforms such as Procore, Autodesk Construction Cloud, Bluebeam, MS Project, or similar systems.
• Proficient with Microsoft Office Suite, particularly Excel.

What's on Offer

$75,000- $85,000 base salary plus discretionary bonus
Excellent Benefits
Amazing Corporate Culture

Are you ready for your next challenging project?