Senior Project Coordinator – Edmonton

TEEMA; Edmonton; Hybrid; CAD 66,000 - 110,000; Full time

Benefits offered by this job

Health and dental

RRSP matching

Paid time off

Employee share program

Social events

Professional development

Job summary

TEEMA is seeking an experienced Senior Project Coordinator to support the successful delivery of construction projects in Edmonton, Alberta, with remote options. The role requires coordinating project workflows, documentation, and communications among trades, suppliers, and project managers.

The ideal candidate has 5+ years of progressive construction experience, knowledge of contract administration, scheduling software, and strong organizational skills to manage multiple priorities in a

Qualifications

• Minimum 5 years of progressive construction experience in a Project Coordinator role.
• Post-secondary education in construction engineering technology, civil engineering, construction administration, or related field (preferred).
• Experience on active construction sites is an asset.
• Strong knowledge of construction contracts, project administration, and scheduling software (Viewpoint, MS Project, or equivalent).
• Advanced skills in Microsoft Office (Word, Excel, Outlook).
• Safety training such as WHMIS, CSTS, ACSA is an asset.
• Valid driver’s license and reliable vehicle required.

Responsibilities

• Provide oversight and support for all project documentation and administrative requirements.
• Maintain accurate project files, logs, and records, including contracts, subcontracts, permits, RFIs, change orders, and closeout documents.
• Ensure proper electronic filing, document control, and compliance with company standards.
• Prepare and distribute project reports, directories, and communications.
• Manage procurement and purchasing, including subcontractor and supplier agreements.
• Assist in the preparation of budgets, estimates, change orders, and proposals.
• Review project plans, specifications, and estimates to support project execution.
• Create, monitor, and maintain project schedules.
• Apply for permits, utilities, and underground services as required.
• Support project accounting, including progress claims, invoicing, forecasting, and cost control.
• Oversee project closeout activities, including as-built drawings and O&M manuals.

Skills

Project coordination

Time management

Written & verbal communication

Education

Construction engineering technology

Civil engineering

Construction administration

Tools

Viewpoint

MS Project

Microsoft Office

Job description

Job Title: Senior Project Coordinator
Job ID: 82493
Location: Edmonton, Alberta – Remote

Overview:

We are seeking an experiencedSenior Project Coordinatorto support the successful delivery of construction projects. This role is responsible for coordinating project workflows, documentation, and communications between trades, suppliers, and project managers. The ideal candidate will bring strong organizational skills, construction experience, and the ability to manage multiple priorities in a fast-paced environment.

What you will be doing:

Project Administration & Documentation

• Provide oversight and support for all project documentation and administrative requirements.
• Maintain accurate project files, logs, and records, including contracts, subcontracts, permits, RFIs, change orders, and closeout documents.
• Ensure proper electronic filing, document control, and compliance with company standards.
• Prepare and distribute project reports, directories, and communications.

Project Coordination & Management

• Manage procurement and purchasing, including subcontractor and supplier agreements.
• Assist in the preparation of budgets, estimates, change orders, and proposals.
• Review project plans, specifications, and estimates to support project execution.
• Create, monitor, and maintain project schedules.
• Apply for permits, utilities, and underground services as required.
• Support project accounting, including progress claims, invoicing, forecasting, and cost control.
• Oversee project closeout activities, including as-built drawings and O&M manuals.

Client & Stakeholder Relationships

• Build and maintain strong relationships with clients, consultants, subcontractors, and suppliers.
• Ensure client expectations are met or exceeded, addressing issues proactively.
• Represent the company professionally in all interactions.

Communication

• Liaise with project stakeholders to ensure progress and resolve issues.
• Prepare meeting minutes, progress reports, and client updates.
• Communicate technical information clearly and effectively.

Health & Safety

• Ensure all site work complies with health and safety policies and procedures.
• Participate in safety inspections, reviews, and meetings.
• Hold subcontractors accountable for safety plan compliance.

What you must have:

• Minimum 5 years of progressive construction experience in a Project Coordinator role.
• Post-secondary education in construction engineering technology, civil engineering, construction administration, or related field (preferred).
• Experience on active construction sites considered an asset.
• Strong knowledge of construction contracts, project administration, and scheduling software (Viewpoint, MS Project, or equivalent).
• Advanced skills in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Safety training such as WHMIS, CSTS, ACSA is an asset.
• Valid driver’s license and reliable vehicle required.

Salary/Rate Range: $80,000 – $110,000

Other Information:

Working Conditions

• Monday to Friday, 8-hour shifts.
• Office and site-based work, with occasional overtime to meet project deadlines.
• Site visits may involve exposure to outdoor and potentially hazardous conditions; full PPE compliance required.

Benefits & Perks

• Competitive salary and comprehensive benefits package (health, dental, life insurance, EAP).
• Group RRSP matching program.
• Paid time off.
• Employee share program eligibility after one year of service.
• Social events including BBQs, golf tournaments, holiday parties, and more.
• Ongoing professional development, mentorship, and training opportunities.
• Supportive, growth-oriented workplace culture.