Senior Project Coordinator

Swoon; Toronto; Hybrid; CAD 80,000 - 110,000; Full time

Job summary

A leading project management firm in Toronto is looking for a Senior Project Coordinator / PMO Analyst to oversee complex initiatives within Commercial Lending Operations. The successful candidate will coordinate multiple projects, prepare executive materials, and support project leadership. Candidates must have over 8 years of PMO experience, advanced Microsoft Office skills, and strong organizational abilities. This position offers a hybrid work model, emphasizing a balance between onsite and remote work.

Qualifications

• 8+ years of experience in project coordination, PMO support, or similar roles.
• Experience supporting large, complex, or multi-project environments.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate project meetings, workshops, and stakeholder sessions.
• Maintain project plans, RAID logs, status trackers, and documentation repositories.
• Support executive reporting, dashboards, and status updates.

Skills

Project coordination

Organizational skills

Time management

Communication skills

Tools

Microsoft Office

Microsoft Project

Jira

Job description

PROJECT COORDINATOR (PMO) – 12-MONTH CONTRACT

🏢 Work Model: Hybrid (2 Days Onsite – Subject to Increase)

We are seeking an experienced Senior Project Coordinator / PMO Analyst to support complex initiatives within a Commercial Lending Operations environment. This role will partner closely with senior project leadership to ensure projects are delivered on time through strong coordination, reporting, and quality assurance practices.

The ideal candidate brings deep PMO experience, exceptional organizational skills, and the ability to produce executive-ready materials while managing multiple priorities in a fast-paced enterprise setting.

RESPONSIBILITIES

• Coordinate project meetings, workshops, and stakeholder sessions
• Capture meeting minutes, decisions, risks, and action items with follow-ups
• Maintain project plans, RAID logs, status trackers, and documentation repositories
• Support executive reporting, dashboards, and status updates
• Review and proofread deliverables to ensure executive-ready quality
• Track risks, issues, and dependencies across multiple projects
• Support onboarding, access management, and operational project needs
• Contribute to PMO standards, templates, and process improvement initiatives

MUST-HAVE QUALIFICATIONS

• 8+ years of experience in project coordination, PMO support, or similar roles
• Experience supporting large, complex, or multi-project environments
• Advanced Microsoft Office skills (Excel, PowerPoint, Outlook, Word)
• Experience with collaboration and project tools (Teams, SharePoint, MS Project, Planner, Jira)
• Strong written and verbal communication skills
• Strong organizational, multitasking, and time management abilities
• Knowledge of PMO governance frameworks, templates, and reporting
• Detail-oriented with strong proofreading and quality control skills
• Exposure to process improvement methodologies (Lean, Six Sigma, Kaizen)

NICE-TO-HAVE QUALIFICATIONS

• Financial services or commercial lending experience
• Experience supporting senior project managers or PMO leaders
• Certifications in project management or process improvement