Senior Project Coordinator

TalentSphere Staffing Solutions; Huntsville; On-site; CAD 85,000 - 100,000; Full time

Benefits offered by this job

Great Benefits

Job summary

ICI Construction in Muskoka Region is seeking a Senior Project Coordinator who will provide coordination and administrative support across all phases of construction projects. You will assist with planning, scheduling, documentation, cost tracking, and communication to help ensure projects are delivered safely, on time, and within budget.

Reporting to the Project Manager or Project Director, you will lead, mentor, and supervise junior coordinators, monitor progress, maintain documentation, and

Qualifications

• Bachelor's degree or diploma in construction-related field.
• Minimum of five years construction industry experience.
• Strong knowledge of scheduling, budgeting, and cost tracking.
• Familiarity with health and safety standards.
• Proficiency with MS Office and project management tools.
• WELL AP designation is an asset.
• Experience with Primavera P6, Procore and BIM is an asset.

Responsibilities

• Lead planning, execution, and monitoring of construction projects with PMs, subcontractors, suppliers, and clients.
• Support Project Managers in coordination and administration.
• Mentor and train junior project coordinators and other project personnel.
• Monitor project schedules, milestones, and deliverables to meet objectives.
• Develop and update project schedules, identifying risks and opportunities for improvement.
• Maintain and control project documentation and drawings across the lifecycle.
• Coordinate communication among stakeholders and provide timely status updates.
• Assist with resource planning and cost tracking and reconciliation.
• Prepare monthly cost reports, cash flow forecasts, and budget updates.
• Build positive client relationships and ensure project expectations are met.

Skills

Communication

Analytical thinking

Multitasking

Highly organized

Verbal & written communication

Teamwork

Time management

Education

Bachelor's or Diploma in Construction/Engineering

Tools

Microsoft Office

Microsoft Project

Primavera P6

Procore

BIM software

Job description

Position Summary

Reporting to the Project Manager or Project Director, the Senior Project Coordinator provides coordination and administrative support across all phases of construction projects. This role is responsible for assisting with project planning, scheduling, documentation, cost tracking, and communication to help ensure projects are delivered safely, on time, and within budget.

ICI Construction

Senior Project Coordinator

85,000-100,000

Muskoka Region

Great Benefits

Key Responsibilities

• Lead and coordinate the planning, execution, and monitoring of construction projects in collaboration with project managers, subcontractors, suppliers, and clients.


• Support Project Managers in all aspects of project coordination and administration.


• Supervise, mentor, coach, and train junior project coordinators and other project personnel, as applicable.


• Monitor project schedules, milestones, and deliverables to ensure project objectives are achieved.


• Develop, maintain, and update project schedules, identifying risks, delays, and opportunities for improvement.


• Assist in preparing and maintaining baseline schedules throughout the project lifecycle.


• Maintain accurate project documentation, including contracts, permits, drawings, schedules, reports, and correspondence, ensuring proper version control.


• Record, track, and process all construction drawings and project documentation.


• Coordinate communication among project stakeholders, providing timely updates on project status and progress.


• Assist with resource planning by coordinating labor, equipment, and material requirements.


• Track project costs against budgets and assist in identifying cost-saving opportunities.


• Assist with subcontractor and supplier account reconciliation.


• Prepare and support monthly project cost reports, cash flow forecasts, progress billings, and budget updates.


• Build and maintain positive client relationships by responding to inquiries and helping ensure project expectations are met.


• Support compliance with company policies, project specifications, and applicable health and safety standards.

Skills & Qualifications

• Excellent communication and interpersonal skills.


• Strong analytical and problem-solving abilities with the ability to resolve complex issues.


• Proven ability to manage multiple priorities and meet competing deadlines.


• Highly organized with exceptional attention to detail.


• Strong verbal and written communication skills.


• Ability to work independently and collaboratively within a team environment.


• Adaptable and able to perform effectively in a fast‑paced, changing environment.


• Excellent time management and organizational skills.

Education & Experience

• Bachelor's degree in Civil, Construction, or Architectural Engineering, or a diploma in Construction Management, or an equivalent combination of education and related experience.


• Minimum of five (5) years of construction industry experience.


• Working knowledge of construction methods, technologies, equipment, scheduling, estimating, and budgeting.


• Strong understanding of construction health and safety standards and best practices.


• WELL Accredited Professional (WELL AP) designation is considered an asset.


• Proficiency with Microsoft Office Suite, including Microsoft Project.


• Experience with Primavera P6, Procore, and BIM software is considered an asset.