Pre-Construction Coordinator

TalentSphere Staffing Solutions; Toronto; On-site; CAD 70,000 - 85,000; Full time

Job summary

TalentSphere Staffing Solutions is seeking a Pre-Construction Coordinator for a well-established GTA construction firm. You will support the estimating and preconstruction team by coordinating tender packages, reviewing drawings, and assisting with pricing and bid documentation.

This role requires strong organizational skills, ability to manage multiple tenders, and experience with RFQs, procurement planning, and coordination with subcontractors and suppliers in a fast-paced environment.

Qualifications

• Experience in preconstruction, estimating coordination or similar construction roles.
• Ability to read architectural, structural and MEP drawings.
• Experience coordinating RFQs, tender packages and bid documentation.

Responsibilities

• Coordinate preconstruction, tender and budgeting activities for upcoming construction projects.
• Prepare tender packages, bid forms, bid logs and instructions to bidders.
• Issue subcontractor and supplier RFQs and follow up to ensure adequate bid coverage.
• Assist with subcontractor prequalification and maintain communication with the trade network throughout the tender process.
• Review architectural, structural and MEP drawings and specifications to identify project scope and tender requirements.
• Prepare and assist with quantity takeoffs and estimating documentation.
• Review subcontractor quotations and support bid leveling and scope comparisons.
• Identify scope discrepancies, exclusions and potential scope gaps and coordinate RFIs where required.
• Assist with procurement planning and coordination of subcontractors and suppliers.
• Support preparation of bid packages, proposals and other preconstruction submissions.
• Coordinate documentation between estimating, project management, consultants, subcontractors and other project stakeholders.
• Assist with cost, budget and constructability reviews during the preconstruction phase.
• Support Design-Build and Construction Management projects through design and technical coordination.
• Participate in pre-bid meetings, site walkthroughs and design review meetings.
• Maintain tender tracking, project information, procurement logs and status reports.
• Assist with the transition of awarded projects from estimating/preconstruction into the project delivery team.
• Support change order, purchase order and other construction documentation as required.

Skills

Preconstruction coordination

Estimating coordination

Bid documentation

Communication

Education

Construction Management

Architectural background

Engineering background

Tools

Bluebeam Revu

On-Screen Takeoff

BuildingConnected

Procore

Excel

Project

AutoCAD

Revit

Job description

Pre-Construction Coordinator – ICI Construction

Location: GTA, Ontario

Salary: $70,000–$85,000 per year, depending on experience

About The Opportunity

A well-established construction organization is seeking a Pre-Construction Coordinator to join its estimating and preconstruction team. This is a confidential opportunity with a respected company involved in a range of commercial, institutional, industrial, retail and interior construction projects across the GTA.

The successful candidate will support the preconstruction process from early project review through tendering, subcontractor coordination, pricing analysis and handover to the project delivery team.

This role is well suited to someone with experience in construction coordination, estimating support or tender administration who is comfortable reviewing drawings and specifications, coordinating subcontractor pricing, preparing bid documentation and managing multiple deadlines.

You will work with internal estimating and project teams, consultants, subcontractors and suppliers to ensure tenders are organized, competitive, accurate and completed on schedule.

Responsibilities

• Coordinate preconstruction, tender and budgeting activities for upcoming construction projects
• Prepare, organize and maintain tender packages, bid documentation, bid forms, tender logs and instructions to bidders
• Issue subcontractor and supplier RFQs and follow up to ensure adequate bid coverage
• Assist with subcontractor prequalification and maintain communication with the trade network throughout the tender process
• Review architectural, structural and MEP drawings and specifications to identify project scope and tender requirements
• Prepare and assist with quantity takeoffs and estimating documentation
• Review subcontractor quotations and support bid levelling and scope comparisons
• Identify scope discrepancies, exclusions and potential scope gaps and coordinate RFIs where required
• Assist with procurement planning and coordination of subcontractors and suppliers
• Support preparation of bid packages, proposals and other preconstruction submissions
• Coordinate documentation between estimating, project management, consultants, subcontractors and other project stakeholders
• Assist with cost, budget and constructability reviews during the preconstruction phase
• Support Design-Build and Construction Management projects through design and technical coordination
• Participate in pre-bid meetings, site walkthroughs and design review meetings
• Maintain tender tracking, project information, procurement logs and status reports
• Assist with the transition of awarded projects from estimating/preconstruction into the project delivery team
• Support change order, purchase order and other construction documentation as required

Qualifications

• Previous experience in preconstruction, estimating coordination, project coordination or a similar construction role
• Experience working with a General Contractor or within the ICI construction sector is strongly preferred
• Exposure to commercial, institutional, industrial, retail or interior renovation projects is an asset
• Strong ability to read and interpret architectural, structural and MEP drawings and specifications
• Experience coordinating subcontractor RFQs, tender packages and bid documentation
• Understanding of quantity takeoffs, scope review and bid levelling
• Strong organizational skills with the ability to manage multiple tenders and deadlines simultaneously
• Excellent written and verbal communication skills
• Comfortable coordinating with subcontractors, consultants, internal project teams and clients
• Construction Management, Architectural, Engineering or related educational background considered an asset

Software & Technical Skills

Experience with some of the following would be considered an asset:

• Bluebeam Revu
• On-Screen Takeoff
• BuildingConnected
• Procore
• Microsoft Excel
• Microsoft Project
• AutoCAD and/or Revit
• Other estimating, project management or construction coordination platforms

Ideal Candidate

The ideal candidate is detail-oriented, technically capable and comfortable working at the intersection of estimating, design coordination and project delivery. They should understand how a construction project moves from drawings and tender documents through subcontractor pricing, scope review, procurement and eventual handover to the project team.

This is an opportunity for someone looking to continue developing their career within preconstruction and estimating while gaining exposure to a diverse portfolio of ICI construction projects.