Senior Project Coordinator

Aplin; Calgary; On-site; CAD 85,000 - 90,000; Full time

Benefits offered by this job

Annual bonus 5-15%

Vehicle allowance (negotiable)

Vacation 3 weeks

Standard benefits

RRSP option: None

Job summary

Aplin in Calgary is seeking a senior project coordinator to support a project team delivering commercial renovations and tenant improvements, with a strong focus on government work. The role emphasizes organization, documentation, and day-to-day coordination.

Reporting to a Calgary Project Manager, you will assist with meetings, safety paperwork, shop drawings, RFIs, change notices, and closeout documentation while maintaining filing accuracy. Aplin offers growth and a collaborative environment.

Qualifications

• 4+ years of experience as a Project Coordinator in commercial construction.
• Minimum 3 years of Canadian commercial construction experience.
• Valid Class 5 driver's license with ability to attend site and travel as needed.
• Ability to maintain a clear criminal record (government/security clearance related projects).
• Strong communication skills—able to relay key information to PMs and field teams.
• Intermediate to advanced Microsoft Office (Excel, Word, Outlook).
• Highly organized, deadline-driven, and able to perform under pressure.

Responsibilities

• Assist the project team with coordination and overall project support.
• Manage and assist with project administration including: Safety paperwork, Shop drawings, RFIs, Purchase orders, Change notices, Project closeout / completion documentation.
• Assemble, attend, document, and minute project meetings alongside the Project Manager.
• Troubleshoot project demands and requirements; support issue resolution.
• Review construction documents and ensure all affected parties are informed.
• Maintain accurate project files, logs, and documentation in line with company procedures.

Skills

Project coordination

Communication

Microsoft Office

Procore experience

Tools

Procore

Job description

Permanent opportunity with a quality-focused commercial GC in Calgary that's growing quickly and investing in its project team. This role is ideal for a strong, detail-driven Senior Project Coordinator who thrives in a collaborative environment, supports multiple fast-paced renovation/TI projects, and wants clear long-term growth.

About Our Client

Our client is a commercial general contractor with a major focus on quality and culture. They run a collaborative, open-office environment where people are expected to operate with ownership and follow-through.

They're scaling significantly over the next year and there is real runway for driven individuals who want progression and increasing responsibility.

About the Opportunity

You'll support a project team delivering primarily commercial renovations and tenant improvements, with a strong concentration of government work (offices, schools, courthouses, prisons). Projects tend to be short-cycle and execution-focused:

• Typical project size: ~$200K to $6.5M
• Typical duration: ~6 months or less
• Minimal new-build work

About the Position

Reporting to a Calgary Project Manager, the Senior Project Coordinator will support the PM and field team through all stages of project execution, with a focus on organization, documentation, communication, and day-to-day coordination.

Key responsibilities include:

• Assist the project team with coordination and overall project support
• Manage and assist with project administration including:
  • Safety paperwork
  • Shop drawings
  • RFIs
  • Purchase orders
  • Change notices
  • Project closeout / completion documentation
• Assemble, attend, document, and minute project meetings alongside the Project Manager
• Troubleshoot project demands and requirements; support issue resolution
• Review construction documents and ensure all affected parties are informed
• Maintain accurate project files, logs, and documentation in line with company procedures

Qualifications

• 4+ years experience as a Project Coordinator (commercial construction required) with a proven track record supporting teams and coordinating deliverables
• Minimum 3 years of Canadian commercial construction experience
• Valid Class 5 driver's license with ability to attend site and travel as needed
• Ability to maintain a clear criminal record (government/security clearance related projects)
• Strong communication skills—able to relay key information to PMs and field teams
• Intermediate to advanced Microsoft Office (Excel, Word, Outlook)
• Highly organized, deadline-driven, and able to perform under pressure

Assets:

• Procore experience (strongly preferred)
• Existing relationships with Calgary subtrades (asset, not required)
• Strong understanding of contract documents (specs, RFIs, COs, etc.)
• High learning agility with interest in upward career growth

Compensation & Benefits

• Base Salary: $85,000-$90,000 per annum, commensurate with experience
• Bonus: Annual; typically 5-15% based on company performance
• Benefits: Standard benefits
• Vehicle allowance: Negotiable
• Vacation: 3 weeks
• RRSP/Equity: None

We welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

Accommodation is available upon request throughout all stages of the recruitment process.