Senior Project Assistant

Jobtailor; Winnipeg; On-site; CAD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking a Project Support Assistant in Winnipeg to assist with operational planning, budgeting, and logistical coordination for diverse initiatives. You will back project managers with workplans, contracts, and reports, while maintaining program documents and databases.

Ideal candidates have 3+ years in a relevant role, strong English, and proficiency in Office 365; French or Spanish is a plus. Join a team coordinating across time zones and driving international projects.

Qualifications

• At least 3 years of work experience in a relevant role.
• International experience/background preferred.
• Fluency in English.
• Working knowledge of French or Spanish language an asset.
• Proficiency in Microsoft Office 365.
• Proficiency in Microsoft SharePoint/Teams.

Responsibilities

• Assist with operational planning, monitoring and implementation of projects.
• Provide support to project managers with workplan, budget, contracting, evaluation and reporting.
• Assist in compiling and formatting program documents, including proposals.
• Assist with tracking and reconciliation of project expenses for team members and external partners.
• Assist in the maintenance and upkeep of program lists and databases.
• Assist with event planning, coordinating across time zones; manage travel and logistical arrangements; and collect and file post-event documentation, including agendas, participant lists, and meeting reports.
• Organize and schedule regular team calls and the team calendar.
• Other tasks as required.

Skills

Fluency in English

International experience

Team collaboration

Tools

Microsoft Office 365

Microsoft SharePoint

Microsoft Teams

Job description

• Assist with the operational planning, monitoring and implementation of projects and initiatives.


• Provide support to project managers and the project team with workplan development, budget development/adjustment, contracting, evaluation, and reporting.


• Assist in the compilation and formatting of program documents, including proposals.


• Assist with the tracking and reconciliation of project expenses for team members and external partners.


• Assist in the maintenance and upkeep of program lists and databases.


• Assist with the event planning, coordinating across time zones; manage travel and logistical arrangements; and collect and file post-event documentation, including agendas, participant lists, and meeting reports.


• Organize and schedule regular team calls and the team calendar.


• Other tasks as required.

Requirements

• At least 3 years of work experience in a relevant role


• International experience/ background preferred


• Fluency in English


• Working knowledge of French or Spanish language an asset


• Proficiency in Microsoft Office 365


• Proficiency in Microsoft SharePoint/Teams

Core Competencies

Demonstrates strong project support capabilities, including operational planning, budget management, and event coordination. Proficient in Microsoft Office 365 and SharePoint/Teams, with fluency in English and knowledge of additional languages enhancing communication in international settings.

Highest-signal resume keywords

• Project Support


• Budget Development


• Event Coordination


• Microsoft Office 365 Proficiency


• Fluency in English

ATS Optimization Keywords

Hard Skills

• Operational Planning


• Budget Management


• Proposal Formatting


• Expense Tracking


• Database Maintenance

Soft Skills

• Organizational Skills


• Communication Skills


• Team Collaboration

Industry Keywords

• International Experience


• Logistical Arrangements


• Project Management

Tools & Technologies

• Microsoft SharePoint


• Microsoft Teams