Senior Program Assistant, Undergraduate Medical Education

The University of British Columbia; Vancouver; On-site; CAD 53,000 - 57,000; Full time

Job summary

The University of British Columbia is seeking a Senior Program Assistant in UGME to provide confidential administrative and coordination support for the Office of Undergraduate Medical Education. You will manage calendars for multiple faculty leaders, schedule large group and committee meetings, prepare minutes and agendas, and ensure smooth day-to-day operations.

Candidates should have at least four years of related experience, a high school diploma with a two-year post-secondary credential,

Qualifications

• High School graduation and two-year post-secondary diploma.
• Minimum four years of related experience or the equivalent combination of education and experience.
• Commitment to equity, diversity and inclusion and ability to work with diverse stakeholders.

Responsibilities

• Provide calendaring and administrative support to the Associate Dean, UGME and senior faculty.
• Schedule meetings and coordinate complex calendars across distributed sites.
• Prepare agendas, transcribe minutes, and maintain committee documents and memberships.
• Coordinate travel, events, and related logistics for UGME activities.
• Support HR processes, recruitment, and onboarding for UGME faculty leads.

Skills

Calendar management

Meeting coordination

Confidentiality

Professional communication

Cross-functional collaboration

Education

High School graduation and two-year post-secondary diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Access

SharePoint

Teams

MedNet / Accreditations systems

Qualtrics

Doodle Poll

Job description

The University of British Columbia is seeking a Senior Program Assistant in UGME to provide confidential administrative and coordination support for the Office of Undergraduate Medical Education. You will manage calendars for multiple faculty leaders, schedule large group and committee meetings, prepare minutes and agendas, and ensure smooth day-to-day operations.

Candidates should have at least four years of related experience, a high school diploma with a two-year post-secondary credential,