Clinical Education Program Coordinator

ubc; Kelowna; Hybrid; CAD 54,000 - 62,000; Full time

Job summary

UBC is seeking a Clinical Education Program Coordinator in Kelowna, BC, to support Year 3 and 4 Medical Undergraduate Program and PGME programs. The role is based at the Clinical Academic Campus (CAC) at Kelowna General Hospital and involves coordinating mandatory rotations and electives across clinics and hospital sites in the Interior.

The incumbent will work with the SMP Clinical Education Program Manager, Course Directors and faculty leads, liaising with faculty, staff, students and

Responsibilities

• Manages MDUP rotations and electives for Year 3/4 at Kelowna and Interior sites.
• Maintains online learning platforms (MedNET, Entrada, One45) and ensures access to hospital privileges.
• Coordinates communications between faculty, staff, students, residents, preceptors and Interior Health administrators.

Job description

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant 4

Job Title

Clinical Education Program Coordinator

Department

UBCO | Year Three and Four Program Support | Southern Medical Program | Faculty of Medicine

Compensation Range

$4,836.00 - $5,547.00 CAD Monthly

Posting End Date

September 20, 2026 (applications will be accepted until 11:59 PM on the Posting End Date).

Job End Date

Ongoing

Location

This position is located in Kelowna, BC.

Hybrid Work Arrangements

Hybrid work arrangements must include in-office days at Kelowna General Hospital, with Wednesdays being one of the in-office days.

Job Description

This position is based at the Clinical Academic Campus (CAC) at Kelowna General Hospital (KGH) and provides administrative coordination for Year 3 and 4 Medical Undergraduate Program (MDUP) and Postgraduate Medical Education (PGME) programs, supporting mandatory rotations and electives at clinics and hospital sites through the Interior. The incumbent, working with the SMP Clinical Education Program Manager and Course Directors and faculty leads, liaises with faculty, staff, students and residents of the Faculty of Medicine (FoM).

This position is in a state of evolution whereby duties may be modified, systems and procedures will need to be developed as operational requirements and capacity of learner's increases. This position will require an individual who is comfortable in an atmosphere of ambiguity while systems and processes are being established.

Organizational Status

The incumbent reports directly to the SMP Clinical Education Program Manager and works closely with SMP and FoM Site Directors and Education Leads, clinical Faculty, Program and Site Coordinators and the Assessment and Evaluation Administrator and Interior Health (IH) administrators. The incumbent interacts independently with medical students, residents, clinical faculty and staff, community preceptors, medical office assistants and hospital administrators throughout the Interior Health Authority; UBC Undergraduate and Postgraduate departments in the Faculty of Medicine; and other healthcare professionals.

Work Performed

1. Provides Program Administration of the Medical Undergraduate Program (MDUP):
Manages student placements for the mandatory MDUP rotations and electives at the relevant site. Year 4 electives, Rural Family Practice rotations and Integrated Community Clerkship (ICC) programs require support and student management collaboration across sites within the interior.
Ensures MDUP students have access to systems, privileges and facilities (UBC and Interior Health) as required for their clinical activity in the region; liaising with medical staff administration as required.
Gathers and collates information on rotations/electives, including community and practice profiles, availability, and local contact information. Coordinates and ensures the provision of hospital privileges for students.
Maintains up-to-date schedules and relevant confidential records and data on all SMP Year 3/4 students and in some cases, other UBC UG learners who are placed within the Interior.
Maintains the on-line learning platforms related to SMP Year 3/4 rotations/electives (currently these are MedNET, Entrada and One45).
Responsible for monitoring performance of the placement experience and, along with the Faculty Lead and Clinical Education Program Manager, ensures that the delivery of the rotation/elective meets program objectives and expectations.
Liaises with Faculty Leads and Clinical Education Program Manager regarding any student/preceptor issues that may arise during the student placements. In collaboration with SMP Student Affairs, supports students with issues or concerns they may have during their placements to support their academic well-being.
Ensures effective internal and external communications between the program and the various staff, students, faculty, preceptors, medical office assistants and hospital contacts (within the Interior, and in some cases rural BC). Responsible for monitoring correspondence on behalf of the FoM rotations/electives, ensuring timely responses and flagging key issues.
Analyzes information regarding other programs affecting the undergraduate medical program, provides projections and forecasts of placement numbers. Responsible for working with undergraduate and postgraduate administrative staff and faculty to coordinate learners' schedules.
Assists in implementing any planning and policy development related to Year 3/4 clinical education and overall

Diversity Statement

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.