Site Program Coordinator, Vernon/Revelstoke

ubc; Vernon; Hybrid; CAD 60,000 - 69,000; Part time

Job summary

UBC Okanagan seeks a Site Program Coordinator to provide administrative oversight of the MDUP Year 3/4 activities and support PGME Royal College programs at regional sites in Vernon. This role develops collaborative processes for undergraduate and postgraduate programs and serves as a primary regional point of contact within the medical community.

The position is a 0.5 FTE, 12-month term leave replacement with hybrid work; Thursdays must be on-site.

Qualifications

• Experience coordinating academic programs or clinical rotations.
• Ability to manage sensitive data and maintain confidential records.
• Strong communication and relationship-building with diverse stakeholders.

Responsibilities

• Provides Program Administration of the Medical Undergraduate Program (MDUP).
• Develops and manages student placements and schedules for rotations/electives at the relevant site.
• Gathers and analyzes information on rotations/electives and local contact details.
• Maintains content on online learning platforms related to SMP Year 3/4 rotations/electives.
• Monitors placement performance and ensures alignment with program objectives.
• Liaises with Faculty Leads and program managers to resolve issues affecting learners.
• Assists with planning, policy development, and faculty development for Year 3/4 education.
• Supports recruitment and onboarding documentation.
• Collaborates with distributed staff to deliver and manage content access.

Skills

Program administration

Scheduling

Data management

Stakeholder liaison

Job description

Staff - Union

Job Category: BCGEU Okanagan Support Staff

Job Profile: BCGEU OK Salaried - Support Services Coordinator I

Job Title: Site Program Coordinator, Vernon/Revelstoke

Department: UBCO | Year Three and Four Program Support | Southern Medical Program | Faculty of Medicine

Compensation Range: $5,358.00 - $6,142.00 CAD Monthly

Posting End Date: September 20, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date: October 11, 2027

This is a leave replacement for a fixed term duration.

This position is based in Vernon, B C.

This is a part time position at 0.5 FTE, salary will be prorated.

This is a 12-month term position with possibility of renewal.

Hybrid work arrangements must include Thursdays as one of the mandatory on-site days.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

This position provides administrative oversight of year three (3) and four (4) Medical Undergraduate Program (MDUP) activity and supports Post-Graduate Medical Education (PGME) Royal College programs at the local regional hospital and community sites. This position creates and maintains collaborative administration processes for UG and PG programs in the region is an important aspect of this position. This position is one of the first UBC Faculty of Medicine points of contact and representative at the Regional site, therefore initiating and maintaining strong relationships through the medical community is important.

This position is in a state of evolution whereby duties may be modified, systems and procedures will need to be developed as operational requirements and capacity of learners increases. This position will require an individual who is comfortable in an atmosphere of ambiguity while systems and processes are being established.

ORGANIZATIONAL STATUS

This position reports directly to the SMP Clinical Education Program Manager and will work closely and effectively with UG and PG Site Directors and Administrators, Education Leads, Clinical Faculty, Program Coordinators the Assessment and Evaluation Administrator and IH administrators. This position interacts independently with: medical students and residents, clinical faculty and staff, medical office assistants and hospital administrators throughout the Interior Health Authority; as well as UBC Undergraduate and Postgraduate departments in the Faculty of Medicine; and, other healthcare professionals.

WORK PERFORMED

• Provides Program Administration of the Medical Undergraduate Program (MDUP):
• Develops, and manages student placements and schedules for the mandatory rotations and electives at the relevant site in collaboration with the PGME Family Practice site coordinator(s).
• Gathers, collates and analyzes information on rotations/electives, including community and practice profiles, availability, and local contact information.
• Develops and maintains confidential records and data on MDUP learners at the relevant site.
• Creates and maintains relevant content on the on-line learning platforms related to SMP Year 3/4 rotations/electives in the region (currently these are MedNET and Entrada).
• Monitors performance of the placement experience and, along with the Faculty Lead and Clinical Education Program Manager, ensures that the delivery of the rotation/elective meets program objectives and expectations.
• Liaises with Faculty Leads and Year 3/4 Clinical Education Program Manager regarding any student, preceptor, or health authority issues that may arise during the student placements and supports the resolution in consultation with faculty leadership. In collaboration with SMP Student Affairs, allocates support for students with issues or concerns they may have during their placements to support their academic well‑being.
• Implements planning and policy development related to Year 3/4 clinical education and overall program priorities, including faculty development.
• Supports recruitment mandates and submits the relevant on-boarding documentation.
• Works with distributed staff/faculty to develop, deliver and manage implementation and access of critical Academic Sessions content using both local and a distributed delivery system.
• Build and maintain interpersonal relationships between UBC Facul