Senior Office Operations & Leadership Support

michelscorporation; Toronto; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive total compensation

Meaningful and challenging work

Engaging and collaborative environment

Job summary

Michels Canada is hiring an Office Coordinator to provide administrative and operational support across the Toronto office. You will help keep day-to-day operations running smoothly and serve as a central point of contact for internal teams and vendors.

This full-time, permanent role requires strong Microsoft Office skills, excellent communication, and the ability to work independently while coordinating priorities with leadership.

Qualifications

• 5+ years of office administration or related experience.
• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• High school diploma or GED.
• Post-secondary education in Office Administration is considered an asset.

Responsibilities

• Maintain and promote a strong safety culture for all employees, vendors, and customers. Follow all safety policies, procedures, and regulations.
• Provide direct administrative and operational support to the Director, ensuring efficient day-to-day office operations and effective coordination of priorities.
• Oversee general office administration, including correspondence, filing systems, document control, time submissions and records management.
• Coordinate office schedules, meetings, agendas, and travel arrangements for leadership and project teams.
• Serve as the central point of contact for internal office communications, ensuring timely flow of information between departments, field teams, and leadership.
• Support financial administration activities including expense tracking and time submissions.
• Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted office operations.
• Assist in the preparation of reports, presentations, and documentation for leadership and project meetings.
• Coordinate onboarding and offboarding processes for employees, including workspace setup, system access, and orientation support.
• Ensure the office environment remains organized, professional, and aligned with Michels Canada standards.
• Liaise with external vendors, contractors, and service providers to support office needs and resolve issues as they arise.
• Identify opportunities to improve office processes and efficiency, and support implementation of administrative best practices.
• Perform other duties as assigned by the Director or leadership team.

Skills

Communication skills

Organizational skills

Multitasking

Microsoft Office

Education

High school diploma or GED

Office Administration education (asset)

Tools

Microsoft Office Suite

Job description

Michels Canada is hiring an Office Coordinator to provide administrative and operational support across the Toronto office. You will help keep day-to-day operations running smoothly and serve as a central point of contact for internal teams and vendors.

This full-time, permanent role requires strong Microsoft Office skills, excellent communication, and the ability to work independently while coordinating priorities with leadership.