Senior Office & Facilities Manager

ROSEN; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Benefit plan

Health & Wellness Program

RRSP matching

Volunteer Time Off

Life Insurance & Disability

Employee Assistance Program

Vacation and PTO

Career development opportunities

Job summary

ROSEN is seeking an Office Facilities Manager based in Calgary, Alberta. You will lead the local office environment, supervise admin staff, and collaborate with facilities and procurement to manage contracts and vendor relationships.

The role reports to the Country Manager Proficient Integrity Division Canada as part of the Facilities team. The position emphasizes reception and HR support, IT coordination, events, security, and budgeting.

Qualifications

• 5+ years of Administrative or Office Management experience.
• University Degree or College Diploma in a related field is preferred.
• Outstanding English language skills (including writing, proofreading, and editing)
• Advanced Microsoft Office capabilities
• Ability to work well in a team environment, with constantly shifting priorities
• Strong sense of professionalism, tact, and confidentiality
• Detail-oriented work ethic
• Ability to work independently, take initiative, be pro-active, and multi-task to meet deadlines in a fast-paced environment
• Excellent time management and organizational skills
• Confidence in interacting with all levels of management, and internal and external stakeholders
• Prior experience in an Office Management role is considered an asset.

Responsibilities

• Oversee all aspects of the local office environment and set expectations for office staff.
• Provide local HR support including onboarding coordination and orientation.
• Support local IT in setup for employees, meetings, and A/V requirements.
• Coordinate local events, including the annual holiday party.
• Manage office access, security controls, and inquiries.
• Oversee office vendors and procurement with local suppliers.
• Assist in budget preparation for annual office and capital expenditures.
• Prepare meeting agendas and minutes for management meetings.
• Handle office payables and coding for approvals.
• Coordinate Town Hall events with Country Manager and stakeholders.
• Post building communications on ROHOME and manage local messaging.
• Provide administrative support to local teams as required.

Skills

Administrative experience

Office management

Advanced Microsoft Office

English proficiency

Time management

Education

University degree or college diploma

Tools

Microsoft Office Suite

Job description

ROSEN is seeking an Office Facilities Manager based in Calgary, Alberta. You will lead the local office environment, supervise admin staff, and collaborate with facilities and procurement to manage contracts and vendor relationships.

The role reports to the Country Manager Proficient Integrity Division Canada as part of the Facilities team. The position emphasizes reception and HR support, IT coordination, events, security, and budgeting.