Senior Legal Assistant – Corporate & M&A (Hybrid)

Norton Rose Fulbright; Toronto; Hybrid; CAD 62,000 - 76,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan

Employer-paid premiums

Telemedicine services

Wellness allowance

Training and development

Job summary

Norton Rose Fulbright Canada LLP is seeking a highly organized Legal Assistant to support our Business Group in the Toronto office. The role focuses on calendar management, travel coordination, billing support, and meticulous document drafting.

The successful candidate will have at least five years of Legal Assistant experience, preferably in Business Law, with strong organizational and communication skills.

Qualifications

• Minimum of five years’ experience as a Legal Assistant.
• Diploma in Legal Assistant, Law Clerk, or Paralegal is an asset.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Experience preparing and formatting legal documents using styles.
• Advanced proficiency with Microsoft 365 and document management systems.
• Ability to work independently and as a team.
• Professionalism, discretion, and confidentiality.
• Flexibility to adjust hours when needed.

Responsibilities

• Manage lawyers’ calendars, email inboxes, appointments, and meeting schedules.
• Coordinate calls, meetings, and other business-related activities.
• Maintain electronic files, including file organization and bring-forward systems.
• Monitor and respond to time-sensitive matters, exercising sound judgment and initiative when lawyers are travelling or unavailable.
• Coordinate business travel arrangements, including itineraries and supporting materials.
• Assist with billing, expense processing, and monthly reporting.
• Edit, format, proofread, and revise legal and business documents, correspondence, agreements, reports, and presentations.
• Open, maintain, and close client files in accordance with firm procedures.
• Provide administrative and operational support as assigned and assist others as required.
• Collaborate with colleagues to ensure seamless support and exceptional client service.

Skills

Calendar management

Communication

Attention to detail

Multitasking

Document formatting

Microsoft 365

Team collaboration

Discretion & confidentiality

Flexibility

Education

Legal Assistant/Law Clerk/Paralegal diploma

Tools

Microsoft 365

Document management systems

Job description

Norton Rose Fulbright Canada LLP is seeking a highly organized Legal Assistant to support our Business Group in the Toronto office. The role focuses on calendar management, travel coordination, billing support, and meticulous document drafting.

The successful candidate will have at least five years of Legal Assistant experience, preferably in Business Law, with strong organizational and communication skills.