Legal Assistant

Norton Rose Fulbright LLP; Calgary; Hybrid; CAD 52,000 - 72,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan with employer

Benefit premiums paid by the firm

Telemedicine services

Wellness matters: flexible health/well

Training and development programs

Job summary

Norton Rose Fulbright Canada LLP in Calgary is seeking a Legal Assistant to support our Employment & Labour and Litigation practice. This full-time permanent role emphasizes handling administrative tasks and delivering high client service in a fast-paced environment.

Ideal candidates are highly organized with strong communication skills, familiarity with Microsoft Office, and the ability to manage multiple deadlines while maintaining confidentiality.

Qualifications

• Completion of a recognized legal assistant program is preferred.
• Minimum of 3 years Legal Assistant experience, experience in E&L/Litigation is an asset.
• Above average technical aptitude with strong knowledge of Microsoft Office.
• Detailed oriented and able to handle multiple tasks.
• Able to prioritize work and work effectively within deadlines.

Responsibilities

• Prepare, file, and service documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and limitations.
• Prepare expense reports and oversee key account billing administration.
• Manage lawyers' schedules, hearing dates, client meetings and travel arrangements.
• Draft and revise correspondence and emails.
• Transcribe, modify and format documents.
• Maintain files and handle daily filing, organization and closure.
• Handle incoming telephone, email and mail correspondence.
• Administration duties, including time entry.

Skills

Interpersonal skills

Communication skills

Organizational skills

Multitasking

Time management

Team collaboration

Education

Recognized legal assistant program

Tools

Microsoft Office

Job description

Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This full-time permanent legal assistant role will provide support to lawyers in our Employment & Labour and Litigation practice. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high-performance culture.

You Will Be Focusing On

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and limitations.
• Prepare expense reports and oversee key account billing administration.
• Manage and coordinate lawyers' schedules, including coordinating hearing dates, questionings, client meetings, conference calls and travel arrangements.
• Draft and revise correspondence and e-mails.
• Transcribe, modify and format documents.
• Prioritize workflow to ensure completion of accurate work within established deadlines.
• Maintain files; including daily filing, file organization, opening files, closing files, etc.
• Handle incoming telephone, email and mail correspondence.
• Administration duties, including time entry

What You Bring To The Role

• Completion of a recognized legal assistant program is preferred
• Minimum of 3 years Legal Assistant experience, experience in E&L/Litigation is an asset
• Above average technical aptitude with a strong knowledge of Microsoft Office
• Excellent interpersonal and communication skills
• Detailed oriented and able to handle multiple tasks
• Strong organization skills
• Highly motivated and personable
• Able to prioritize work
• Capacity to work effectively within deadlines and short-time frames
• Willing to take initiativeResponds to everyday tasks with little supervision
• Maintains professionalism, confidentiality and discretion
• Able to work both independently and in a team environment

Why Join Our Team

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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nortonrosefulbright.com

Please note that this job posting is being advertised to fill an existing vacancy.