Senior Legal Administrator-Real Estate Development

Sifton Properties Limited; London; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Comprehensive benefits

Growth and development programs

Fun community events

Employee recognition program

Employee referral program

Donation matching

Job summary

Sifton Properties Limited is seeking a Senior Legal Administrator – Real Estate Development to join its Neighbourhood Developments team. The role focuses on supporting development projects from acquisition through completion, coordinating and administering development‑related legal agreements, due diligence and milestones.

Ideal candidates will have 8+ years in senior real estate legal administration, with strong experience in acquisitions, dispositions, financing, leases and land development.

Qualifications

• Eight+ years in senior real estate legal administration, law clerk or equivalent.

Responsibilities

• Lead real estate transaction administration from due diligence through closing for acquisitions, dispositions, financing, leasing and land development matters.
• Coordinate transactional and legal documentation, ensuring accuracy, execution, filing and compliance with policies.
• Administer land development agreements and contracts throughout the development lifecycle.
• Manage due diligence, title searches and closing requirements, including critical dates and payments.
• Coordinate stakeholders including internal teams, legal counsel, lenders, municipalities and builders to resolve issues.
• Maintain transaction tracking, obligations, approvals, payments, milestones and close-out requirements.
• Develop templates, checklists and information packages to improve consistency and efficiency.
• Prepare reporting for senior management on status, obligations and risks.

Skills

Real estate transactions

Due diligence

Title searches

Contract administration

Cross-functional coordination

MS Office

Education

Law Clerk diploma

Real estate degree

Tools

Teranet

GeoWarehouse

Job description

Who We Are

As a family-based company for over 100 years, we are committed to creating and maintaining successful teams. We recognize the invaluable contributions of our team members and prioritize their development, health and well-being. For generations, we’ve been in the business of building communities for people to live, work and play.

We are looking for a full-time Senior Legal Administrator – Real Estate Development to join our Neighbourhood Developments team. This is an opportunity to leverage your real estate legal experience while playing a key role in supporting development projects from acquisition through completion. You will coordinate and administer development‑related legal agreements and documentation, due diligence, key milestones and stakeholder requirements throughout the development process.

Experience what it means to be part of our family and build a career you’re proud of.

About The Role

• Lead real estate transaction administration from due diligence through closing for acquisitions, dispositions, refinancing, leasing and land development matters.
• Coordinate transactional and legal documentation, ensuring accuracy, execution, filing and compliance with Company policies and signing authorities.
• Administer land development agreements and contracts throughout the development lifecycle, including subdivision, site plan, municipal, builder, easement, cost‑sharing, consultant, engineering and construction agreements.
• Manage due diligence, title searches and closing requirements, including critical dates, conditions, registrations, payments and outstanding obligations.
• Coordinate stakeholders including internal teams, legal counsel, lenders, municipalities, builders, consultants and other business partners to resolve issues and support timely transactions.
• Maintain comprehensive transaction and contract tracking systems, monitoring obligations, risks, approvals, payments, milestones, renewals and close‑out requirements.
• Maintain accurate records and document controls, ensuring executed agreements and confidential information are appropriately distributed, filed and protected.
• Develop and maintain standardized templates, precedents, checklists and information packages to improve consistency and efficiency across transactions and development projects.
• Administer Teranet and GeoWarehouse, supporting title searches, ownership verification, property research, parcel mapping, registrations and due diligence.
• Prepare reporting for senior management on transaction status, contractual obligations, outstanding conditions, risks, critical dates and development milestones.
• Support land and inventory administration, including farm leases, tenancy arrangements, lot/site inventory and mortgage reporting.
• Monitor legislative and regulatory developments affecting real estate and land development and communicate relevant impacts to leadership.
• Serve as a senior departmental resource, providing guidance on real estate transactions, development agreements, contract administration and legal processes.
• Identify and implement process improvements to workflows, tracking systems, reporting, document controls and departmental procedures.

Experience

• Three-year diploma or degree in Law Clerk, Legal Services, Real Estate, Urban Land Development, Business Administration or a related discipline, or an equivalent combination of education and experience.
• Minimum 8 years of progressive experience in senior real estate legal administration, law clerk or comparable roles supporting complex real estate transactions and land development.
• Advanced knowledge of acquisitions, dispositions, financing, leasing, land development, due diligence, title searches, Land Titles registrations and closing processes.
• Strong experience preparing, reviewing and administering purchase and sale agreements, financing documents, leases, easements, subdivision/site plan agreements, development agreements and related Land Titles documentation.
• Proficiency with Teranet, GeoWarehouse and Ontario land registry systems for title searches, ownership verification, mapping and transaction due diligence.
• Experience administering development‑related contracts and tracking obligations, approvals, insurance, securities, payments, milestones, renewals and close‑out requirements is an asset.
• Exceptional organizational, analytical and time‑management skills, with the ability to manage multiple complex transactions and competing deadlines accurately.
• Excellent written and verbal communication skills, with the ability to work effectively with senior leaders, legal counsel, municipalities, builders and other stakeholders.
• Advanced Microsoft Office skills, particularly Word, Excel and Outlook, with experience using document management, CRM and project management systems.
• Demonstrated ability to coordinate projects, improve processes, develop tracking systems and provide guidance on transactional documentation and procedures.

What We Can Offer You

Join Our Team for a Supportive and Enriching Employee Experience! We Believe In Creating a Workplace Where You Can Thrive And Feel Valued Every Day. Here’s What You Can Look Forward To

• Comprehensive Benefits Packages*: We’ve got you covered with benefits to keep you and your family healthy and happy.
• Growth, Training, and Development Programs: From in-depth training to mentorship with our amazing team and leadership, we’re committed to your professional growth.
• Fun Community Events: Enjoy a lively calendar of monthly events, celebrations, challenges, and unique role‑specific perks with our signature "Sif’Ton of Fun."
• Employee Recognition Program: We love to celebrate and reward your contributions!
• Employee Referral Program: Help us grow our team and be rewarded for successful hires.
• Employee Donation Matching Program: We support your charitable efforts by matching your donations.
• Employee Assistance Program: Everyday support for your personal and professional well‑being.
• Inclusive and Accessible Work Environment: Everyone is welcome, and we strive to make our workplace inclusive for all.

Experience a workplace where your growth, well‑being, and contributions are truly valued. We can’t wait to welcome you to our team!

• For eligible positions

This vacancy is to fill an existing position.

Artificial Intelligence (AI)

The Company may use AI-supported recruitment tools on a limited basis, but rest assured, our human Recruiter is involved in every stage of the recruitment process.