Senior Legal Administrative Coordinator

Sunnybrook Health Sciences Centre; Toronto; On-site; CAD 52,000 - 70,000; Full time

Job summary

Sunnybrook Health Sciences Centre is seeking a Legal Administrative Coordinator to support the CLO and Legal Services. You will manage calendars, coordinate meetings with internal and external stakeholders, prepare materials, and liaise with corporate services, research services, and senior leadership assistants.

The role requires discretion, organization, and strong communication. You will maintain legal files, track budgets and invoices, process expenses, and help improve workflows in a

Qualifications

• College Diploma in Legal Office Administration.
• 3–5 years of senior-level administrative experience, preferably in a legal environment.
• Familiarity with medical terminology is an asset.
• Excellent organizational, communication, and interpersonal skills with tact and sound judgment.
• Ability to work independently with minimal supervision in a fast-paced, team-oriented environment.
• Strong problem-solving skills and ability to manage multiple priorities and tight deadlines.
• Advanced proficiency in Microsoft Office (Excel and PowerPoint) and Adobe Acrobat.
• Experience working with diverse clients, staff, and organizations is an asset.

Responsibilities

• Manage the CLO’s calendar and coordinate meetings with internal and external stakeholders.
• Maintain the CLO’s OneNote and ensure meeting details, agendas, and materials are up to date.
• Filing in the Legal database system; manage correspondence, drafts and invoices.
• Prepare, circulate, and file agendas and minutes for recurring meetings.
• Draft, edit, finalize, and distribute legal correspondence on behalf of the CLO.
• Process invoices from external law firms and vendors; coordinate approvals.
• Submit expense claims through Concur and track budgets/invoices.

Skills

Legal terminology

Organizational skills

Communication

Interpersonal skills

Independence

Prioritization

MS Office proficiency

Adobe Acrobat

Adaptability

Diversity experience

Education

College Diploma in Legal Office Administration

Tools

Excel

PowerPoint

Adobe Acrobat

Job description

Sunnybrook Health Sciences Centre is seeking a Legal Administrative Coordinator to support the CLO and Legal Services. You will manage calendars, coordinate meetings with internal and external stakeholders, prepare materials, and liaise with corporate services, research services, and senior leadership assistants.

The role requires discretion, organization, and strong communication. You will maintain legal files, track budgets and invoices, process expenses, and help improve workflows in a