Executive Research Coordinator

Sunnybrook Health Sciences Centre; Toronto; On-site; CAD 70,000 - 95,000; Full time

Job summary

Sunnybrook Research Institute is seeking an Administrative Coordinator to provide comprehensive executive and research administrative support to a highly accomplished principal investigator.

This role serves as a trusted partner to the PI, managing a complex portfolio of academic, research, leadership, and professional responsibilities while ensuring seamless coordination across multiple research programs, institutional committees, funding agencies, collaborators, and external stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Health Sciences, Life Sciences or a related field.
• Minimum of 3 years of progressively responsible experience providing executive or senior administrative support.
• Experience coordinating complex calendars and knowledge of research administration.
• Advance proficiency with Microsoft Office.
• Exceptional organization and project coordination skills.
• Outstanding judgement, professionalism and discretion.

Responsibilities

• Coordinate complex meeting logistics involving senior institutional leaders, external organizations, funding agencies, and scientific collaborators.
• Develop and continuously improve administrative processes to enhance efficiency and support evolving needs.
• Act as primary contact for researchers, trainees, leadership, funding agencies, industry partners and external collaborators.
• Draft high-quality correspondence, reports, presentations and communications on behalf of PI.
• Exercise diplomacy and sound judgement when responding to sensitive inquiries.
• Coordinate PI submission of research grant applications including collation of required documentation.
• Independently identify administrative challenges and implement practical solutions.
• Manage multiple competing priorities while meeting deadlines in a high-pressure environment.
• Maintain confidentiality regarding research, personnel, funding and institutional matters.
• Serve as the primary administrative liaison for the PI, prioritizing meetings, commitments, travel and engagements.

Skills

Executive support

Calendar coordination

Discretion

Project coordination

Proactive work

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Sunnybrook Research Institute is seeking an Administrative Coordinator to provide comprehensive executive and research administrative support to a highly accomplished principal investigator.

This role serves as a trusted partner to the PI, managing a complex portfolio of academic, research, leadership, and professional responsibilities while ensuring seamless coordination across multiple research programs, institutional committees, funding agencies, collaborators, and external stakeholders.