Senior HR Administrative & Operations Coordinator

Kativik llisarniliriniq; Montreal (administrative region); On-site; CAD 84,000 - 113,000; Full time

Job summary

Kativik llisarniliriniq in Montreal, Canada seeks a professional to manage the technical and administrative activities of Human Resources. You will coordinate executive appointments, support budgeting, prepare communications, oversee communications, and act as a gatekeeper for internal/external contacts.

Responsibilities include calendar management, onboarding coordination, expense processing, research and reporting, confidentiality, cross-departmental process support, and project coordination.

Qualifications

• College diploma in a relevant field is required.
• Minimum of five years of relevant work experience.

Responsibilities

• Coordinate executive appointments, meetings, training sessions, and travels; ensure timely arrangements.
• Provide admin support for budgeting and financial activities, including records and archives management; liaise with Financial Resources.
• Prepare drafts of communications, memorandums, reports, presentations, minutes, and resolutions.
• Oversee incoming/outgoing communications for the department (e-mails, calls, reports, internal correspondence).
• Act as gatekeeper for internal and external contacts (vendors, colleagues, clients, customers).
• Maintain the Director’s and Department’s calendars; send reminders to the team.
• Coordinate onboarding activities for new hires.
• Process expense reports; reconcile receipts with company credit cards.
• Conduct research and create reports as requested by supervisor.
• Maintain discretion and confidentiality.
• Assist cross-departmental processes (DG charts, ServiceNow).
• Identify opportunities to improve administrative processes and organization.
• Assist in coordinating departmental projects, policies, initiatives, and events.
• Supervise, mentor, and manage employees under their responsibility.
• Perform other tasks as required by supervisor.

Skills

Planning

Organization

Communication

Leadership

Education

Diploma of college studies in a relevant field of study

Job description

Kativik llisarniliriniq in Montreal, Canada seeks a professional to manage the technical and administrative activities of Human Resources. You will coordinate executive appointments, support budgeting, prepare communications, oversee communications, and act as a gatekeeper for internal/external contacts.

Responsibilities include calendar management, onboarding coordination, expense processing, research and reporting, confidentiality, cross-departmental process support, and project coordination.