Administrative Coordinator

Makivvik; Quebec; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Marginal benefits as per Human Resources Policy Manual

Job summary

Makivvik is seeking an experienced administrative professional to support program management processes. The successful candidate will assist in managing funding agreements, facilitate communication with partners, and develop management tools for various programs.

Candidates must have a university degree and 4-6 years of administrative experience, along with effective communication skills in at least two of the three languages: Inuktitut, English, and/or French. This role also requires knowledge of traditional Inuit knowledge.

Qualifications

• University degree in Business Administration, Public Administration, Management, or a related field.
• 4-6 years of experience in an administrative role.
• Effective communication in at least two languages: Inuktitut, English, and/or French.

Responsibilities

• Support the Senior Strategic Advisor in managing program processes.
• Facilitate communication with government and partner counterparts.
• Provide administrative support to program managers.

Skills

Effective communication skills in Inuktitut, English, and/or French

Strong analytical and problem-solving skills

Strong organizational and time management skills

Ability to manage multiple priorities and meet deadlines

Attention to detail and accuracy

Experience in administrative roles (4-6 years)

Proficiency in Microsoft Office Suite

General knowledge of traditional Inuit knowledge

Education

University Degree in Business Administration, Public Administration, Management, or related field

Job description

Reports to: The Senior Strategic Advisor in the President’s Department

Responsibilities:

• Support the Senior Strategic Advisor in managing and improving program management processes in a rapidly evolving environment.
• Support the Senior Strategic Advisor in managing funding agreement requirements with government and Nunavik partners, including related monitoring processes.
• Facilitate communication and collaboration with government and partner counterparts in agreement management.
• Develop, coordinate, and support the implementation of management tools that help program managers (cultural development, sports and youth initiatives, Urban Inuit, Lilly’s Fund, and any new programs).
• Support the implementation of data measurement and management processes to assist program managers in monitoring their program.
• Support and coordinate communication with the program managers.
• Coordinate with program managers to provide administrative support as needed.
• Provide administrative expertise to support the development of new social and cultural programs.
• Provide any other administrative support required by the Senior Strategic Advisor and program managers.
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• University Degree in Business Administration, Public Administration, Management, Data management or a related field
• Four (4) to six (6) years of experience in an administrative role;
• Effective communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• General and moderate knowledge of traditional Inuit knowledge is required
• Proficiency in Microsoft Office Suite
• Strong analytical and problem-solving skills
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy in financial and administrative tasks
• Experience in budget follow-up and variance analysis is an asset
• Experience managing Québec or federal government programs is an asset
• Efficiency and continuous improvement Certifications (i.e. Lean, etc.) in an asset
• Good knowledge of data management is an asset
• Security clearance is required.

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.