Senior Executive Assistant to Project Leadership

AtkinsRéalis; Pickering; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work culture

Competitive compensation

Flexible benefits

Job summary

AtkinsRéalis is seeking an Executive Assistant for the CanAtom project in Pickering, Ontario. You will manage calendars for senior leaders, coordinate meetings, events, and travel, and support audit and document approval processes.

The role requires experience supporting senior executives, travel management, and strong organizational skills in a fully office-based environment with occasional travel to Whitby. Hybrid or on-site expectations are implied by project needs.

Qualifications

• Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or related field.
• 7 - 10 years of experience providing executive or senior-level administrative support.
• Experience with travel management agencies and coordinating meetings, events, and travel.

Responsibilities

• Manage Outlook calendars for 3-4 senior leaders; communicate with leaders, client, and home offices.
• Plan monthly Steering Committee and Senior Leadership Team meetings; manage attendance and room scheduling.
• Lead rollout of site-wide luncheons 3-4 times per year on the project.
• Coordinate with home offices for special events involving project leadership.
• Coordinate approvals of project documents.
• Plan and book executive travel.
• Coordinate materials and scheduling for Refurbishment Review Board audits (quarterly).
• Provide guidance to project administrators and cover vacations and sick days as required.

Skills

Calendar management

Travel coordination

Meeting planning

Event coordination

Document approvals

Communication with stakeholders

Office administration

Scheduling complexity

Education

Diploma or post-secondary in Admin/EA

Tools

Concur SAP

Microsoft Office

Job description

AtkinsRéalis is seeking an Executive Assistant for the CanAtom project in Pickering, Ontario. You will manage calendars for senior leaders, coordinate meetings, events, and travel, and support audit and document approval processes.

The role requires experience supporting senior executives, travel management, and strong organizational skills in a fully office-based environment with occasional travel to Whitby. Hybrid or on-site expectations are implied by project needs.