Executive Administrative Assistant

Candu Energy Inc.; Pickering; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working culture

Competitive compensation

Generous time-off policies

Job summary

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The Executive Assistant provides day-to-day support to the project senior leadership team, managing calendars, planning meetings, and coordinating travel for executives.

This role requires 7–10 years of executive support experience, proficiency with Concur SAP and Microsoft Office, and willingness to

Qualifications

• Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field.
• 7 - 10 years of experience providing executive or senior-level administrative support.
• Experience providing day-to-day administrative support to senior leadership teams.
• Experience dealing with travel management agencies is required.
• Experience planning meetings, events, and executive travel.
• Ability to coordinate document approvals and audit-related activities.
• Ability to work effectively in a fully office-based environment in Pickering with occasional travel to CanAtom offices in Whitby.
• Ability to manage complex calendars and schedules.
• Proficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Leadership skills to provide guidance and support to project administrators.
• Strong organizational and coordination skills.
• Excellent communication skills with internal and external stakeholders.

Responsibilities

• Management of Outlook calendars for 3-4 members of the senior leadership team.
• Plan the monthly Steering Committee meeting and the monthly Senior Leadership Team meeting, including managing attendance, room availability and special events around the meeting.
• Lead the rollout of the site-wide luncheon celebrations that take place 3-4 times per year on the project.
• Interface with home offices for coordination of special events involving project leadership.
• Coordinate the collection of approvals of certain project documents.
• Plan and book travel for executives visiting the project.
• Lead the collection of materials and scheduling of project leadership for the Refurbishment Review Board (RRB) audits, which take place quarterly.
• Provide guidance to the project administrators and support them with vacation and sick day coverage as required.

Skills

Calendar management

Travel planning

Meeting coordination

Executive support

Document approvals

Audit coordination

Stakeholder communication

Leadership support

Office administration

Education

Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field

Tools

Concur SAP

Microsoft Office

Job description

Job Description Overview

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5-8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future. Functionally reporting to Manager, Administrative and Executive Support, and reporting to the Senior Project Director, the CanAtom Executive Assistant provides day-to-day support to the project senior leadership team.

Your role

• Management of Outlook calendars for 3-4 members of the senior leadership team.
• Plan the monthly Steering Committee meeting and the monthly Senior Leadership Team meeting, including managing attendance, room availability and special events around the meeting.
• Lead the rollout of the site-wide luncheon celebrations that take place 3-4 times per year on the project.
• Interface with home offices for coordination of special events involving project leadership.
• Coordinate the collection of approvals of certain project documents.
• Plan and book travel for executives visiting the project.
• Lead the collection of materials and scheduling of project leadership for the Refurbishment Review Board (RRB) audits, which take place quarterly.
• Provide guidance to the project administrators and support them with vacation and sick day coverage as required.

About you

• Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field.
• 7 - 10 years of experience providing executive or senior-level administrative support.
• Experience providing day-to-day administrative support to senior leadership teams.
• Experience dealing with travel management agencies is required.
• Experience planning meetings, events, and executive travel.
• Ability to coordinate document approvals and audit-related activities.
• Ability to work effectively in a fully office-based environment in Pickering with occasional travel to CanAtom offices in Whitby.
• Ability to manage complex calendars and schedules.
• Proficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Leadership skills to provide guidance and support to project administrators.
• Strong organizational and coordination skills.
• Excellent communication skills with internal and external stakeholders.

Rewards & benefits

Explore the rewards and benefits that help you thrive - at every stage of your life and your career at AtkinsRéalis in Canada. Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs. Make the most of diverse opportunities for training and professional development to grow your skills and expertise. And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life. Be rewarded.

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world’s infrastructure and engineering services, and we deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory and environmental services, intelligent networks and cybersecurity, design and engineering, procurement, project and construction management, operations and maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital.

Additional information

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Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA). Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Worker Type

Worker Type Employee Job Type Regular

EEO Statement

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.