Senior Executive Assistant - DPM

Tridel Builders Inc.; Ontario; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support its President. This role is vital in ensuring smooth daily operations, requiring exceptional organizational skills and professionalism. The ideal candidate will have extensive experience in administrative support, particularly in high-stakes environments. You will coordinate meetings, manage communications, and assist with critical documentation, contributing significantly to the executive team's success. Join a company that values diversity, inclusion, and employee growth, where your contributions will help shape the future of community building.

Benefits

Diverse benefits package

Employee development programs

Flexible work arrangements

Social events and gatherings

Qualifications

• 10+ years of administrative experience supporting executives.
• Strong communication and organizational skills are essential.
• Ability to build professional relationships across the organization.

Responsibilities

• Manage the President’s daily calendar and schedule meetings.
• Coordinate quarterly Board meetings and monthly reviews.
• Prepare written correspondence and manage approvals.

Skills

Verbal Communication

Written Communication

Organizational Skills

Time Management

Emotional Intelligence

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Job description

Posted Tuesday, January 28, 2025 at 5:00 AM | Expired Tuesday, April 15, 2025 at 3:59 AM

Join Del Property Management: Building Communities, Growing Careers

Build Your Future with Us

Our strength, innovation, and growth are the result of talented individuals who come together as a team to build sustainable and award-winning homes and communities. Through passion and dedication, our employees work collectively to develop some of the largest and most complex projects within the Greater Toronto Area.

We recognize our employees are the key to our success, and we invest in creating a meaningful employee experience and culture that promotes:

• A diverse and robust suite of benefits and perks
• Social and sustainable impact within our company and the communities we build, and much more.

As a Del Property Management employee, you contribute to our purpose and standard of excellence while building homes for people today and the generations of tomorrow.

Who We Are

Del Property Management (DPM) is a trusted leader in residential condominium property management with over 56 years of experience. We manage over 87,000 condominium homes across 300 communities in the Greater Toronto Area (GTA). Recognized as the #3 condominium manager in Canada by the REMI Network, we pride ourselves on our commitment to excellence and integrity in all aspects of our business.

The Blueprint

The Senior Executive Assistant plays a critical role in supporting the President by coordinating, managing, administering, and organizing daily operations. This position requires a high level of professionalism, attention to detail, and discretion, as the role involves frequent interactions with senior management across Tridel’s various operating companies, Board members, and shareholders.

A Glimpse into Your Daily Activities

• Manage the President’s daily calendar, ensuring all meetings and events are scheduled effectively.
• Coordinate and communicate quarterly Board meetings and monthly Operational Reviews, ensuring all materials are prepared and delivered on time.
• Handle calendar conflicts and communicate with internal/external participants to resolve scheduling issues.
• Organize incoming communication, including calls, emails, and meeting requests.
• Prepare and send written correspondence on behalf of the President.
• Manage approval of invoices, contracts, and documents requiring the President’s signature.
• Prepare monthly expense and invoice summaries for professional fees.
• Assist with coordinating team vacations and ensure visibility of senior leadership availability.
• Organize and coordinate events, including catering for meetings and DPM social gatherings.
• Provide support to other team members as needed and foster cross-department collaboration.

The Architect of Your Success

• Minimum 10 years of previous professional and administrative experience, preferably in a direct support role to an executive or executive team.
• Excellent verbal and written communication skills.
• Strong organizational and time management ability.
• Developed EQ with the ability to build professional relationships across the organization and with key stakeholders.
• Ability to work well both autonomously and in a team environment.
• High proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams.

As you move forward with your application for a position at Del Property Management, we'd like to highlight a crucial step in our hiring process. Alongside submitting your resume using the “Apply” button below, we kindly request that applicants set aside 5-10 uninterrupted minutes to complete the Predictive Index Behavioural Assessment. It's important to note that this assessment isn't designed to measure intelligence, education, or experience. Instead, it focuses on understanding your unique work and communication needs.

We appreciate your commitment to this process, as it plays a key role in ensuring a comprehensive evaluation of your suitability for the position.

Supporting Inclusion & Belonging

Tridel Group of Companies is committed to having a workforce that reflects the communities where we build, where everyone feels they belong, is physically and psychologically safe, and can reach their full potential. We embrace diversity while reinforcing equity and inclusion and are committed to building a team with a range of experiences and skills. As an equal opportunity employer, we encourage all qualified individuals to apply, including those who self-identify as Indigenous in Canada (First Nations, Métis, Inuit), are from racialized communities, and persons with disabilities. We remain committed to a barrier-free recruitment and selection process and will provide accommodation upon request.If you require accommodation at any stage of the recruitment process, please email your request to [e-mail] . All information received will be handled in strict confidence.

Predictive Index Behavioural Assessment

As you move forward with your application for a position at Del Property Management, we'd like to highlight a crucial step in our hiring process. Alongside submitting your resume using the “Apply” button below, we kindly request that applicants set aside 5-10 uninterrupted minutes to complete the Predictive Index Behavioural Assessment. It's important to note that this assessment isn't designed to measure intelligence, education, or experience. Instead, it focuses on understanding your unique work and communication needs.

To initiate this step, kindly access the assessment through the following link: https://assessment.predictiveindex.com/bo/7FG6/SeniorExecutiveAssistantDPM

We appreciate your commitment to this process, as it plays a key role in ensuring a comprehensive evaluation of your suitability for the position.

Supporting Inclusion & Belonging

Tridel Group of Companies is committed to having a workforce that reflects the communities where we build, where everyone feels they belong, is physically and psychologically safe, and can reach their full potential. We embrace diversity while reinforcing equity and inclusion and are committed to building a team with a range of experiences and skills. As an equal opportunity employer, we encourage all qualified individuals to apply, including those who self-identify as Indigenous in Canada (First Nations, Métis, Inuit), are from racialized communities, and persons with disabilities. We remain committed to a barrier-free recruitment and selection process and will provide accommodation upon request.If you require accommodation at any stage of the recruitment process, please email your request to [e-mail] . All information received will be handled in strict confidence.

As part of Tridel Group of Companies’ recruitment and selection process, we utilize Artificial Intelligence (AI) for candidate screening .