Senior Executive Admin — Remote Support to the C-Suite

Placements24; Kimberley; Hybrid; CAD 75,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Generous paid time off

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to support our senior leadership team in a fully remote role. The ideal candidate brings a minimum of 8 years of high-level administrative experience, exceptional calendar management, travel coordination, and meticulous communication skills.

You will handle confidential information with discretion while coordinating with internal and external stakeholders from any location.

Qualifications

• Minimum 8 years of experience providing high-level administrative support to senior executives (C-suite).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.

Responsibilities

• Proactively manage and optimize complex calendars for C-suite executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Act as a gatekeeper and primary point of contact for executives, managing inquiries efficiently.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Manage expense reporting and reconcile corporate credit card statements.
• Conduct research and gather information for various projects and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Remote work

Project coordination

Independent work

Tools

Microsoft Office Suite

Google Workspace

Job description

Placements24 is seeking an experienced Executive Administrative Assistant to support our senior leadership team in a fully remote role. The ideal candidate brings a minimum of 8 years of high-level administrative experience, exceptional calendar management, travel coordination, and meticulous communication skills.

You will handle confidential information with discretion while coordinating with internal and external stakeholders from any location.