Construction Contract Administrator - Roadways & Highways

Stantec Consulting International Ltd.; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading consulting company in Ottawa is seeking a Contract Administrator to manage civil contracts. The ideal candidate will have over 5 years of experience and a post-secondary degree in Civil Engineering. Responsibilities include ensuring compliance with contract specifications, mentoring junior staff, and managing project performance. Knowledge of Ontario standards and strong communication skills are essential. This full-time role offers exposure to fieldwork and collaboration with various stakeholders.

Qualifications

• 5+ years of experience in Construction Contract Administration or equivalent.
• Minimum 5 years of experience in MTO or Municipal infrastructure construction.
• Valid driver’s license and access to a vehicle.

Responsibilities

• Administer medium to large civil contracts of varying complexity.
• Ensure compliance with contract specifications, tender documents, and quality standards.
• Mentor and coach junior staff.

Skills

Strong interpersonal and communications skills

Knowledge of OPSS and OPSD

Knowledge of Occupational Health and Safety Act

Knowledge of construction survey and layout

Excellent negotiation and conflict resolution skills

Education

Post-secondary degree in Civil Engineering

Registration as a professional engineer with PEO

Designation as Road Construction Senior Inspector (RCSI)

Tools

MS Project

Primavera

Job description

Job Opportunity

Stantec is looking for a Contract Administrator to join our Infrastructure Field Services team in Ottawa. The role focuses on the administration of medium to large civil contracts and fostering a safety and collaborative culture.

Your Key Responsibilities

• Direct, organize, and control all aspects of work related to the administration of medium to large civil contracts of varying complexity.

• Work on moderate to complex problems requiring thorough analysis of situations or data.

• Ensure work on contracts proceeds according to approved plans, contract specifications, tender documents, procedures and quality standards.

• Coordinate team inspection activities to ensure conformance with specifications and contract documents.

• Review and prepare recommendations via memo format for clients in response to Requests for Clarification (RFCs), Change Orders (COs), Claims, Change Proposals, Requests for Information (RFIs) or Extension of Time Requests (EOTs).

• Review and issue responses to RFCs in collaboration with the project manager and client.

• Manage progress payment reviews and approvals.

• Review claims before presenting them to the project manager and client.

• Prepare and issue Instruction Notices with collaboration from the project manager and client.

• Monitor staff levels and requirements for the project team and coordinate regularly with the project manager.

• Check contract documents and review design packages for errors and/or omissions and review identified issues with the project manager.

• Mentor and coach junior staff.

Your Capabilities and Credentials

• Strong interpersonal and communications skills with demonstrated experience managing teams.

• Knowledge and understanding of Ontario Provincial Standards and Specifications (OPSS) and Ontario Provincial Standard Drawings (OPSD).

• Knowledge of relevant legislation such as the Occupational Health and Safety Act and Environmental Protection Act.

• Knowledge of construction survey and layout.

• Knowledge of construction methods and materials.

• Excellent verbal and written communication, time management, negotiation and conflict resolution, problem‑solving, and organizational skills.

• Experience working with MS Project or Primavera is an asset.

• A valid driver’s license and access to a vehicle.

Education and Experience

• Experience as a Construction Contract Administrator or equivalent for 5 or more years.

• Post‑secondary degree or diploma in Civil Engineering or Civil Engineering Technology/Technician.

• Minimum 5 years of experience in MTO or Municipal infrastructure construction.

• Registration as a professional engineer with PEO, or as a technician or technologist with O.A.C.E.T.T.

• Equivalent work experience may be considered.

• Designation as determined by OACETT as a Road Construction Senior Inspector (RCSI) or Road Construction Contract Administration (RCCA) is an asset.

• MTO’s TLT 131: Advanced Issues Resolution is an asset.

Work Environment

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

Location & Position Details

Primary Location: Canada | ON | Ottawa

Organization: BC-1636 Transpt-CA Ontario East & Atlantic

Employee Status: Regular

Business Justification: New Position

Travel: Yes

Schedule: Full time

Job Posting: 10/03/2026 07:03:34

Req ID: 1003169