Construction Contract Administrator - Roadways & Highways

Stantec; Ottawa; On-site; CAD 87,000 - 126,000; Full time

Job summary

Stantec in Ottawa is seeking a Contract Administrator to join our Infrastructure Field Services team. You will direct and coordinate contract administration for medium to large civil projects, ensuring compliance with plans, specs, and quality standards.

You have 5+ years in MTO or municipal infrastructure, a Civil Engineering degree or tech diploma, and registration with PEO or OA CETT. Strong leadership and MS Project or Primavera skills are highly valued.

Qualifications

• Strong interpersonal and communications skills with demonstrated experience managing teams.
• Knowledge of Ontario Provincial Standards and Specifications (OPSS) and Ontario Provincial Standard Drawings (OPSD).
• Knowledge of OHSA and Environmental Protection Act.
• Knowledge of construction survey and layout.
• Knowledge of construction methods and materials.
• Excellent verbal and written communication, time management, negotiation and conflict resolution.
• Experience with MS Project or Primavera is an asset.

Responsibilities

• Direct, organize, and control all aspects of work related to the administration of medium to large civil contracts of varying complexity.
• Work on moderate to complex problems requiring thorough analysis of situations or data.
• Ensure work on contracts proceeds according to approved plans, contract specifications, tender documents, procedures and quality standards.
• Coordinate your team’s inspection activities to ensure conformance with specifications and contract documents.
• Review and prepare recommendations via memo for RFCs, COs, Claims, RFI, or EOTs.
• Review and issue responses to RFCs with project manager and client.
• Manage progress payment reviews and approvals.
• Review claims before presenting them to the project manager and client.
• Prepare and issue Instruction Notices with collaboration from the project manager and client.
• Monitor staff levels and coordinate with the project manager.
• Check contract documents and review design packages for errors and omissions with the project manager.
• Mentor and coach junior staff.

Skills

Interpersonal skills

Team leadership

OPSS/OPSD knowledge

OHSA knowledge

MS Project/ Primavera

Education

Civil Engineering degree or diploma

PEO registration or OACETT certification

Tools

MS Project

Primavera

Job description

A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world.If you’re looking for a career that moves, join our team of professionals passionate about the future of transportation.

We are managing complex, large-scale commercial projects from conceptual planning through design, construction, and occupancy. Join our construction management team to collaborate on projects that are as technically challenging as they are impactful, creative, and fulfilling.

Your Opportunity

Stantec is looking to add strength to our Infrastructure Field Services team in Ottawa. If you are a Contract Administrator looking to champion an engaged safety culture and foster a positive and collaborative team culture with an award-winning company.

Your Key Responsibilities

• Direct, organize, and control all aspects of work related to the administration of medium to large civil contracts of varying complexity.
• Work on moderate to complex problems requiring thorough analysis of situations or data.
• Ensure work on contracts proceeds according to approved plans, contract specifications, tender documents, procedures and quality standards.
• Coordinate your team’s inspection activities to ensure conformance with specifications and contract documents.
• Review and prepare recommendations via memo format for clients in response to Requests for Clarification (RFC's), Change Orders, (CO’s) Claims, Change Proposals, Requests for Information (RFI's) or Extension of Time Requests (EOT's.)
• Review and issue responses to RFCs in collaboration with the project manager and client.
• Manage progress payment reviews and approvals.
• Review claims before presenting them to the project manager and client.
• Prepare and issue Instruction Notices with collaboration from the project manager and client.
• Monitor staff levels and requirements for your project team and coordinate regularly with the project manager.
• Check contract documents and review design packages for errors and/or omissions and review identified issues with the project manager.
• Mentor and coach junior staff.

Your Capabilities and Credentials

• Strong interpersonal and communications skills with demonstrated experience managing teams.
• Knowledge and understanding of Ontario Provincial Standards and Specifications (OPSS) and Ontario Provincial Standard Drawings (OPSD).
• Knowledge of relevant legislation such as the Occupational Health and Safety Act and Environmental Protection Act.
• Knowledge of construction survey and layout.
• Knowledge of construction methods and materials.
• Excellent verbal and written communication, time management, negotiation and conflict resolution, problem-solving, and organizational skills.
• Experience working with MS Project or Primavera is considered an asset.
• A valid driver’s license and access to a vehicle.

Education and Experience

• Experience as a Construction Contract Administrator or equivalent for 5 or more years.
• Post-secondary degree or diploma in Civil Engineering or Civil Engineering Technology/Technician.
• Minimum 5 years of experience in MTO or Municipal infrastructure construction.
• Registration as a professional engineer with PEO, or as a technician or technologist with O.A.C.E.T.T.
• Equivalent work experience may be considered.
• Designation as determined by OACETT as a Road Construction Senior Inspector (RCSI) or Road Construction Contract Administration (RCCA) is an asset.
• MTO’s TLT 131: Advanced Issues Resolution is an asset.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range

• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$86,900.00 - $126,000.00 Annually

Primary Location: Canada | ON | Ottawa

Other Locations: Canada | ON | Kingston

Organization: 1636 Transpt-CA Ontario East & Atlantic-Ottawa ON

Employee Status: Regular

Business Justification: New Position

Travel: Yes

Schedule: Full time