Senior AP Coordinator

Industra Construction Corp; Surrey; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Dental care

Extended health

Vision care

Disability insurance

Life insurance

RRSP matching

Paid time off

On-site parking

Quarterly bonus

Team events

Professional development

Job summary

Industra Construction Corp. in Surrey, BC, is seeking a Senior Accounts Payable Coordinator to join our Finance team, reporting to the Director of Finance.

This role focuses on full-cycle AP in a fast-paced, project-based environment. You will manage high-volume vendor and subcontractor payables, holdbacks and sales tax compliance, while supporting month-end close and driving process improvements through automation and AI.

Qualifications

• 5+ years of progressive full-cycle AP experience in construction or project-based industry.
• Experience with holdbacks, GST/PST in construction.
• Experience with AP internal controls and fraud prevention practices.
• Comfort with learning new systems and advanced Excel features.

Responsibilities

• Own full-cycle AP for high volume invoices, coded to jobs, cost codes and GL accounts.
• Perform two-/three-way matching against POs, receiving documents, subcontracts and change orders.
• Coordinate timely invoice approvals with Project Managers and vendors.
• Prepare weekly payment runs (EFT and cheque) with proper approvals.
• Maintain vendor master file, including banking detail changes to prevent fraud.
• Administer subcontractor holdbacks per Builders Lien Act and provincial rules.
• Review GST and PST treatment on invoices and support T5018 reporting.
• Support month-end and year-end close including AP-to-GL reconciliations.
• Prepare weekly AP aging and cash requirement reports.
• Drive automation/AI opportunities to improve AP processes.
• Act as primary AP contact and provide backup to accounting team.

Skills

Attention to detail

Communication

Fraud prevention

Automation awareness

Education

Accounting/Finance degree

CPA candidacy (asset)

Tools

Viewpoint Spectrum

Excel (XLOOKUP, Pivot Tables)

Microsoft 365

Job description

Industra Construction Corp. is seeking a Senior Accounts Payable Coordinator to join our Finance team in Surrey, reporting to the Director of Finance.

This role is for someone who loves AP. You take pride in getting the details right, you know construction payables inside out, and you see AP as a long-term career, not a stepping stone. You will be our go-to expert for full-cycle accounts payable in a fast-paced, project-based environment, managing high-volume vendor and subcontractor payables, holdbacks and sales tax compliance, and supporting the month-end close.

We are also looking for someone who thinks ahead. As Industra continues to grow, we want to keep finding better ways of working, and we would love you to help shape how AP uses automation, AI and new technology to work smarter.

Industra is a rapidly growing, multi-disciplined, self-perform General Contractor delivering water and wastewater treatment, industrial, civil infrastructure and remote northern projects across Canada.

Key Responsibilities

• Own full-cycle AP for a high volume of vendor and subcontractor invoices, ensuring accurate coding to jobs, cost codes and GL accounts.
• Perform two- and three-way matching against purchase orders, receiving documents, subcontracts and change orders, and resolve discrepancies with project teams and vendors.
• Build strong relationships with Project Managers, site teams and vendors, coordinating timely invoice approvals and resolving questions quickly and professionally.
• Prepare weekly payment runs (EFT and cheque) with the proper approvals and supporting documentation in place.
• Maintain the vendor master file, including independent verification of banking detail changes to protect against payment fraud.
• Administer subcontractor holdbacks in line with the BC Builders Lien Act and other applicable provincial legislation, tracking balances, release dates and required documentation.
• Confirm subcontractor compliance before payment, including WorkSafeBC clearance letters and certificates of insurance.
• Review GST and PST treatment on vendor invoices, maintain PST exemption documentation and support annual T5018 reporting.
• Support month-end and year-end close, including AP-to-GL reconciliations, accruals, credit card reconciliations, vendor statement reviews and audit schedules.
• Prepare weekly AP aging and cash requirement reports for management.
• Drive process improvement by identifying opportunities for automation, AI and technology to make AP faster and more accurate, and maintain AP procedures and internal controls.
• Act as the primary contact for AP inquiries, including the AP inbox, and share knowledge and provide backup across the accounting team.

Qualifications

• 5+ years of progressive full-cycle Accounts Payable experience, with a genuine enjoyment of AP and a desire to build a long-term career in it.
• Experience in construction or another project-based industry, including job costing and subcontractor payables, is strongly preferred.
• Solid working knowledge of holdback administration, the Builders Lien Act and GST/PST as they apply to construction.
• Tech-savvy and curious: comfortable learning new systems, with intermediate Excel skills (XLOOKUP, pivot tables) and Microsoft 365. Experience with Viewpoint Spectrum or another construction ERP is an asset.
• Strong understanding of AP internal controls and fraud prevention practices.
• Excellent communicator who builds strong working relationships with vendors, subcontractors and project teams.
• Exceptional attention to detail, with the ability to manage competing priorities in a high-volume environment without compromising accuracy.
• Post-secondary education in accounting or finance, or an equivalent combination of education and experience; progress toward a CPA designation is an asset.

Benefits (Available from Day One)

• Dental care
• Extended health and vision care
• Disability and life insurance
• RRSP matching
• Paid time off
• On-site paid parking and quarterly bonus.
• You will also enjoy regular social and team events throughout the year, and opportunities for professional development as the company grows.

Salary

The expected salary range for this position is $70,000.00–$80,000.00 annually. Compensation will be determined based on the successful candidate’s relevant experience, skills, qualifications and overall fit for the role.

Location

Our location also makes commuting easy. The office is just 7 minutes from the Highway 1 exit, making it ideal for those living east of the Port Mann Bridge — no bridge traffic! It’s equally convenient for those coming from downtown, Coquitlam or Burnaby, as the commute is against the main traffic flow.