Senior Advisor, Research and Program Support

University of Ottawa; Ottawa; Hybrid; CAD 96,000 - 121,000; Full time

Benefits offered by this job

competitive salary

a defined benefit pension plan

group insurance coverage

an employee and family assistance plan

Job summary

The University of Ottawa is seeking a seasoned Research Office professional to advise researchers, develop budgets, plan resources, and justify funding requests to improve external funding success.

Reporting to the Director of the Research Office, you will identify funding opportunities, coordinate interinstitutional initiatives, liaise with granting agencies, and lead workshops on research management to strengthen the faculty's research activities.

Qualifications

• Master's degree in a relevant field; equivalent experience considered.
• Minimum five years in a similar research-support role.

Responsibilities

• Provide expert advisory services to researchers on project budgets and resource planning.
• Identify funding opportunities and help prepare high-quality funding requests.
• Coordinate internal regulations and project-management processes for efficiency.
• Liaise with researchers and granting agencies to streamline applications.
• Organize workshops to share best practices in research management.
• Monitor research trends and compile data for strategic planning.

Skills

Excellent communication

Bilingual English/French

Project management

Stakeholder engagement

Education

Master's degree in a relevant field

Biomedical preferred

Tools

Windows

Word processing

Spreadsheets

Databases

Presentation software

Email & Internet

Job description

Job Details

• Job Type: Employee
• Anticipated Duration in Months (for contracts and temporary assignments): 24
• Job Family: Research and Program Support
• # of Open Positions: 1 Faculty/Service
• Department: Research Office
• Campus: Ottawa, ON
• Union Affiliation: SSUO
• Date Posted (YYYY/MM/DD): 2026/09/03
• Applications must be received BEFORE (YYYY/MM/DD): 2026/09/14
• Hours per week: 35
• Salary Grade: SSUO Grade 11
• Salary Range: $95,594.00 - $120,750.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the-art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose

Report to the Director, Research Office, Provides advice and support to researchers in developing their research projects to improve the success rate for external funding requests and to strengthen the faculty’s research activities. Helps faculty research activities gain greater recognition from the University community, the media and the public.

Responsibilities

• Advisory Services and Research Support: Provides researchers with expert advice and support in developing their research projects, including on how to set budgets, plan needed human, physical and material resources, and justify requests so that the various funding agencies receive high-quality funding requests that meet their listed criteria and researchers improve their chances of securing funding. Directs researchers to other possible funding sources if funding requests are rejected. Provides expertise and consultation on interinstitutional research initiatives and works with other institutions to submit funding requests for these initiatives so that they comply with granting agencies’ requirements.
• Researching Opportunities and Networking: Works with Research Management Services to identify and keep track of funding opportunities, and to ensure that faculty researchers are aware of the opportunities most relevant to them. Liaises with research advisors from other faculties in regular meetings in order to promote the faculty’s research activities and possibilities for interfaculty and interdisciplinary research opportunities.
• Operations: Analyzes and interprets granting agencies’ requirements and guidelines and solves complex administrative problems in a timely manner. Helps to develop and implement internal regulations, project management procedures and administrative processes in order to improve their relevance and efficiency.
• Liaison and Guidance: Liaises between researchers and granting agencies to ensure that all parties possess the information they need to optimize their chances of success. Organizes and leads workshops and information sessions for researchers on the preparation of high-quality funding requests, research management good practices, and funding opportunities and rules in order to provide clarity and streamline the process.
• Research Promotion: Works with internal and external actors to help promote faculty research so that researcher’s discoveries, research initiatives, inventions and other exceptional accomplishments garner visibility and publicity with the media and general public. Works with researchers and other actors to help prepare applications for awards from the University and external organizations.
• Reports: Conducts research and surveys, and compiles data, statistics and other information related to research trends, faculty research activities, and research funding. Uses this information to provide management with advice and recommendations and to help with long‑term strategic planning.
• Special Project Management: Plans and manages assigned special projects as needed. Defines special project scopes, determines steps, monitors relevant progress, makes adjustments throughout the process and ensures efficient communication between participants.

Essential Qualifications

• Master's degree in a relevant field, or an equivalent combination of education and work experience (biomedical preferred) Minimum five years of demonstrated experience in a similar role

Other Qualifications

• Excellent knowledge of research support opportunities and academia
• Knowledge of research strategies and methodologies, including computer-based analysis
• Experience drafting research project funding requests
• Experience developing and managing international research agreements and activities
• Project management experience
• Excellent communication, interpersonal and customer service skills
• Demonstrated ability to create, maintain and build relationships and partnerships within the University and externally (experience in innovation and partnership development would be considered an asset)
• Experience in analysis and problem-solving
• Excellent writing skills
• Ability to apply marketing knowledge to the research sector
• Ability to handle competing priorities and meet strict deadlines
• Experience developing and delivering workshops related to research management
• Experience using computer systems and applications such as Windows, word processing software, spreadsheets, databases, presentation software, the internet and email
• Bilingualism – English and French (spoken and written)

Key Competencies at uOttawa

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Benefits

• competitive salary
• a defined benefit pension plan
• group insurance coverage
• an employee and family assistance program

If this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid‑19 as defined in Policy 129 – Covid‑19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier‑free workplace. Explore Our Benefits