Intermediate Specialist, Gift Implementation

University of Ottawa; Laurier; On-site; Full time

Job description

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Post Reason: New Position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): 39

Job Family: Advancement and Alumni Relations

# of Open Positions: 2 Faculty/Service - Department: Donor Relations and Gift Processing Campus: Main Campus Union Affiliation: SSUO

Date Posted (YYYY/MM/DD): 2026/05/21

Applications must be received BEFORE (YYYY/MM/DD): 2026/08/10

Contract

Hours per week: 35

Salary Grade: SSUO Grade 10 Salary Range: $85 040,00 - $107 421,00

University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world.

*Please note that one of the two positions has been filled.

Position Purpose

Reporting to the Director, Donor Relations, this role assists in ensuring compliance for donor gift agreements, terms of reference and implementation agreements, in light of relevant University policies, procedures and guidelines. The incumbent assumes a primary role in developing and implementing standards and key performance indicators for gift compliance, performing fund audits, reporting on spending patterns and advising on issues related to donor funds.

In this role, your responsibilities will include:

• Fundraising operations and project coordination: Provides administrative and operational support to ensure the smooth execution of fundraising strategies across major, principal, planned and annual giving portfolios. Assists in planning and coordinating projects, events and initiatives that drive donor engagement and revenue growth. Supports fundraisers by managing timelines, logistics and follow-up activities.


• Gift implementation: Contributes directly to implementation and stewardship programs by providing operational support to the portfolio’s activity, ultimately supporting strong relationships with major and principal gift donors. Accesses philanthropic gifts received by the University of Ottawa and oversees their use. Ensures that gifts are spent by the beneficiary units and used in accordance with the gift agreements.


• Compliance management: Liaises with internal teams to address compliance issues and resolve spending irregularities. Audits existing donor-accessible funds to identify any discrepancies related to the agreements’ parameters. Analyzes special cases and proposes solutions, taking into account the donor’s intent as well as relevant University policies, procedures, guidelines and best practices in donor relations.


• Advisory services: Serves as the central resource for gift compliance and ensures ongoing familiarity with current trends in gift compliance and implementation.


• Policies and procedures: Designs and integrates guidelines, procedures and processes to improve gift implementation and compliance efficiency and ensures that all operations comply with the policies, guidelines and laws governing the University.


• Communication: Develops, implements and maintains effective communication strategies with all faculty units and the various stakeholders in order to properly achieve the objectives of the service.


• Reporting: Produces regular reports and updates for Advancement and University leadership on the overall status of donor-accessible funds and corresponding spending patterns.


• Supervision: Supervises work performed by administrative support members in order to determine priorities and guide them in attaining their individual objectives.

What you will bring:

• An undergraduate degree in business or an equivalent combination of education and related experience in compliance and business processes, preferably in a post-secondary environment.


• A minimum of five (5) years of relevant experience in a field related to the responsibilities of the position.


• Bilingualism – French and English (spoken and written)


• Ensure ongoing professional development as a professional member of the Advancement team by reading current literature and by participating in professional associations, conferences and webinars.


• Knowledge of relevant University policies and procedures related to raising and administering gift funds would be an asset.


• Strong analytical and problem-solving skills with exemplary attention to detail.


• Strong written, oral and interpersonal skills.


• Strong organizational skills and self-motivation.


• Ability to act with diplomacy and tact when working with university staff and external clients.


• Ability to work both autonomously and as part of a team in a large, complex, dynamic and sophisticated environment.


• Proficiency in Windows with expertise in Microsoft Office suite of products.


• Familiarity with a large-scale CRM would be an asset.


• Ability to keep abreast of Canada Revenue Agency and University policies, procedures, and guidelines related to charitable gifts.

#Li-SA1 #LI-HYBRID

Key Competencies at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.


• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.


• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.


• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.

While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons.

The University is committed to creating and maintaining an accessible, barrier-free work environment.

The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes.

Applicants with disabilities may contact [e-mail] to communicate the accommodation need.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace.

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