Intermediate Analyst, Advancement Services

University of Ottawa; Ottawa; On-site; CAD 85,000 - 107,000; Full time

Job summary

University of Ottawa seeks a seasoned Advancement professional to support prospect research and fundraising initiatives within University Advancement. You will identify prospects, manage data, and provide training on reporting systems.

The role emphasizes pipeline management, data analytics, and collaboration with frontline fundraisers to optimize moves management and donor engagement. Fluency in French and English is required.

Qualifications

• Five years of experience in advancement research, prospect management, fundraising.
• Bilingualism – French and English (spoken and written).
• Strong analytical skills to synthesize data and present actionable findings.
• Experience working with frontline fundraisers to evaluate moves management.
• Familiarity with PIPEDA is a strong asset.

Responsibilities

• Prospect management and research to review strategies for pipeline development and provide analytical information.
• Pipeline management and research to move prospects through pipeline phases.
• Develops and implements pipeline and prospect management tools and dashboards.
• Provides training support for staff on coding pipelines and reporting.
• Prepare moderately complex reports on pipeline health and moves for senior leadership.

Skills

Prospect research

Pipeline management

Data analysis

Training staff

Education

Degree in library sciences, information management, business or related field

Tools

Microsoft Office

Database management

Job description

Job Overview

Follow us on LinkedIn Posting Reason: Replacement of a temporary position Job Type: Employee Anticipated Duration in Months (for contracts and temporary assignments): 32 Job Family: Advancement and Alumni Relations # of Open Positions: 1 Faculty/Service - Department: Research & Pipeline Campus: Main Campus Union Affiliation: SSUO Date Posted (YYYY/MM/DD): 2026/08/27 Applications must be received BEFORE (YYYY/MM/DD): 2026/09/08 Hours per week: 35 Salary Grade: SSUO Grade 10 Salary Range: $85 040,00 - $107 421,00

About University Advancement

University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world.

Position Purpose

The incumbent is responsible for actively supporting fundraising efforts and engagement outreach of the University. As an integral part of the Advancement team, the incumbent identifies and researches prospects and constituents, tracks movement through the donor cycle, analyzes key fundraising metrics as well as develops tools to make data visible and usable. This role will manage the process of sourcing, identifying, researching and tracking prospects and constituents in the database and provide training for the effective use of the system and reports.

Key Responsibilities

• Prospect management and research: Arranges individual and group meetings with Advancement staff and Senior Leadership, which includes Managers, Directors, Deans, the office of the Vice President (Advancement) and President, to review strategies for prospect and pipeline development. Conducts high-level prospect research and analysis activities and monitors pipelines to provide timely and accurate analytical information to advise staff on strategies to advance files. This will include advice and support for data requirements.
• Pipeline Management and research: Tracks fundraiser activities and helps to move prospects through the pipeline phases. Uses research, data mining, and analytics, to identify new prospects to optimize the growth of pipelines.
• Prospect and research management Tools: Develops and implements pipeline and prospect management tools to assist Advancement staff to keep a robust pipeline, which will inform staff of their targets and university-wide campaign goals. In combination, prospect research tools or databases will assist with tracking and generating prospects for the pipeline.
• Training: Provides training support and troubleshoot questions for Advancement staff related to the coding of their pipelines, and the use of systems and reporting.
• Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, on the health of pipelines and prospect moves for advancement teams to provide recommendations to managers, directors and senior leadership. This includes, profiles, peer screening, and environmental scans. In that sense, the incumbent helps design analytical tools such as dashboards and performance indicator reports.
• Records management: Implement and manage an effective filing and records management system to preserve the confidentiality of the records and ensure that complete and accurate documentation is available for future reference. Ensure data integrity of systems by running validation reports and flagging inconsistencies. Provides a regular mechanism for system improvements and modifications on tracking and reporting systems.
• Continuous Improvement: Keeps apprised of emerging strategies on prospect research and pipeline management and identifies opportunities to integrate these strategies into the University’s advancement service and to standardize business processes.
• Other related duties: Performs other duties in support of the University’s prospect management and research efforts as assigned.

What you will bring

• Degree in library sciences, information management, business or a related field, or an equivalent combination of education and experience.
• Five (5) years of experience in advancement research, prospect management, fundraising, in higher education or non-profit environment.
• Bilingualism – French and English (spoken and written).
• Superior interpersonal skills, with proven ability to successfully collaborate with varied parties in a professional and diplomatic manner.
• Demonstrated understanding of development and major gifts fundraising and how research and prospect management support development efforts as well as experience working with frontline fundraisers to evaluate moves management.
• Strong analytical skills: able to influence, analyze and synthesize data and present findings that are clear and actionable to a variety of Advancement professionals.
• Understanding of multiple screening strategies and methodologies, including data mining, segmentation, and analytics.
• Ability to work independently and proactively, and function in a collaborative team environment, exhibiting self-reliance, and an ability to form effective working partnerships with colleagues.
• Strong computer skills (word processing and database analysis) and ability to learn new systems quickly. Knowledge and advanced skills in Microsoft Office are strong assets.
• Working knowledge of French and English, with fluency (written, comprehension and spoken) in at least one of these two languages.
• Familiarity with PIPEDA (Personal Information Protection and Electronic Documents Act) is a strong asset. The role requires the ability to use sensitive and confidential information appropriately.
• Experience providing training to individuals and groups in both French and English would be a strong asset.

Key Competencies at uOttawa

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Company Culture and Diversity

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.

While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need.

If this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace. The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.