Intermediate Analyst, Prospect Management

University of Ottawa; Ottawa; On-site; CAD 85,000 - 107,000; Full time

Benefits offered by this job

Defined benefit pension

Group insurance

Employee and family assistance program

Job summary

The Prospect Management Analyst at the University of Ottawa supports the Telfer Advancement Team by tracking donor movement, moves management, and fundraising metrics. You will manage prospect records, train staff on the fundraising system, and provide clear, actionable reports.

Collaborating with the Advancement Research Analysts and the Central BI team, you will ensure data integrity, develop tools, and help optimize the growth of university pipelines.

Qualifications

• Master’s degree or equivalent in information management or related field.
• Three+ years of experience in advancement research, prospect management or fundraising in higher education or non-profit environment.
• Strong analytical and data synthesis skills to present actionable insights.

Responsibilities

• Arranges individual and group pipeline meetings with faculty and unit Advancement staff to review strategies and next moves.
• Enable staff to report on Major and Principal Gift activities to senior leaders.
• Develops and implements Prospect Management tools to maintain a robust pipeline.
• Monitors pipelines to provide timely analytical information for strategy.
• Reports on tracking systems and reporting to enable system improvements.
• Collaborates with Advancement Research Analysts to identify new prospects for pipeline growth.
• Provides training on coding pipelines, systems and reporting to staff.
• Develops procedures for prospect management clearance based on best practices.
• Coordinates with Central Advancement BI team to ensure data integrity and run validation reports.
• Performs other duties in support of prospect management and research efforts.

Skills

Analytical skills

Communication skills

French and English

Training experience

Education

Master’s degree in information management

Tools

Raiser’s Edge

Microsoft Office

Job description

Job Details

Posting Reason: Replacement of a regular position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): N/A

Job Family: Advancement and Alumni Relations

# of Open Positions: 1 Faculty/Service - Department: Development, Telfer School of Management

Campus: Main Campus

Union Affiliation: SSUO

Date Posted (YYYY/MM/DD): 2026/08/27

Applications must be received BEFORE (YYYY/MM/DD): 2026/09/07

Hours per week: 35

Salary Grade: SSUO Grade 10

Salary Range: $85,040.00 - $107,421.00

About the Telfer School of Management

The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students,200 faculty members, over 100 staff members, and over 30,000 alumni. At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position Purpose

The Prospect Management Analyst is responsible for actively supporting the faculty and/or unit 's fundraising efforts by working closely with the Telfer Advancement Team to track movement though the donor cycle, analyze moves management and key fundraising metrics, and develop tools to make data visible. As a member of the Telfer Advancement Team, the Prospect Management Analyst role will manage the process for tracking prospects in the fundraising database and provide training on the effective use of the system and reports.

In this role, you will:

• Arranges individual and group pipeline meetings with faculty and/or unit Advancement staff, which includes Officers, Managers, Directors, and Senior Leadership, to review strategies and next moves.
• This will enable faculty and/or unit Advancement Staff to report on Major and Principal Gift activities to the Vice-President of Advancement and senior staff such as Deans and Assistant Directors.
• Develops and implements Prospect Management tools to assist faculty and/or unit Advancement staff to keep a robust pipeline, which will inform staff of their targets and campaign goals university wide.
• Monitors pipelines to provide timely and accurate analytical information to assist Staff with strategies to advance files. This will include advice and support of data requirements.
• Reports to the immediate supervisor about tracking systems and reporting, which will provide a regular mechanism for system improvements and modifications.
• Works with the Advancement Research Analysts, and use data mining and analytics, to identify new prospects to optimize the growth of pipelines.
• Provides training support and troubleshoot questions for faculty and/or unit Advancement Staff related to the coding of their pipelines, and the use of systems and reporting.
• Works with the immediate supervisor to develop procedures based on best practices to execute a prospect management clearance process. These standards will guide faculty and/or unit Advancement staff in keeping healthy pipelines.
• Works with the Central Advancement Business Intelligence team and Database Administrator to ensure data integrity of systems by running validation reports and flagging inconsistencies.
• Performs other duties in support of the University’s prospect management and research efforts as assigned.
• Works on assigned special projects as needed. In consultation with the immediate supervisor, special projects will be defined in scope, determines steps, monitors relevant progress, makes adjustments throughout the process and ensures efficient communication between participants.

What you will bring:

• Master’s degree in library sciences or information management, business or a related field, or an equivalent combination of education and experience.
• A minimum of three (3) years of experience in an advancement research, prospect management, fundraising, in higher education or complex non-profit environment.
• Superior interpersonal skills, with proven ability to successfully collaborate with varied constituencies in a professional and diplomatic manner.
• Demonstrated understanding of development and major gifts fundraising and how research and prospect management supports development efforts as well as experience working with frontline fundraisers to evaluate moves management.
• Strong analytical skills: able to manipulate, analyze and synthesize data and present findings that are clear and actionable to a variety of Advancement professionals.
• Understanding of multiple screening strategies and methodologies, including data mining, segmentation, and analytics.
• Ability to work independently and proactively, yet function in a collaborative team environment, exhibiting self-reliance, and an ability to form effective working partnerships with colleagues.
• Strong computers skills (word processing and database manipulation) and ability to learn new systems quickly.
• Knowledge and advanced skills in Microsoft Office (Excel, Outlook, PowerPoint) and Raiser’s Edge a strong asset.
• Working knowledge of French and English.
• Familiarity with PIPEDA (Personal Information Protection and Electronic Documents Act) is a strong asset.
• The role requires the ability to use sensitive and confidential information appropriately.
• Experience providing training to individuals and groups on Internet research topics in both French and English would be a strong asset.

Key Competencies at uOttawa

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.

While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons.

The University is committed to creating and maintaining an accessible, barrier-free work environment.

The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes.

Applicants with disabilities may contact [e-mail] to communicate the accommodation need.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Benefits

• The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.

The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace. The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.