Senior Administrative Coordinator - Foundation - Permanent Full-Time (2026-187)

Collingwood General & Marine Hospital; Collingwood; Hybrid; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Three weeks annual vacation

Performance bonus eligibility

Summer hours

Occasional work from home flexibility

Job summary

Collingwood General & Marine Hospital Foundation is seeking a Senior Administrative Coordinator to provide executive support and manage office operations during the Tomorrow’s Hospital campaign. You will handle the president and CEO’s calendar, coordinate governance activities, and support with donor relations and stewardship.

The successful candidate will work from the foundation office in downtown Collingwood with some meetings outside the office and occasional work-from-home flexibility.

Qualifications

• Post-secondary education in business administration or related field or equivalent experience.

Responsibilities

• Manage the President & CEO's calendar, scheduling meetings, materials, and follow-up actions.
• Coordinate donor meetings and record information in the database.
• Support donor relations and stewardship for campaigns.
• Provide project support to the Senior Director, Operations.
• Lead or support special projects as directed by the President & CEO.
• Prepare meeting materials, agendas, and minutes for Board/Committee meetings.
• Assist with onboarding for new staff and recruitment logistics; governance compliance.

Skills

Microsoft Office Suite

CRM systems

Communication skills

Organization & time management

Professionalism & discretion

Stakeholder coordination

Education

Business administration degree or equivalent experience

Tools

CRM software

Job description

Reportsto: President & CEO
Department: Administration
Location: Collingwood General & MarineHospital Foundation
Position Type: Full-Time with benefits, working fromthe Foundation office in downtown Collingwood with some meetings outsideofoffice. Occasional work from home flexibility.

PositionSummary

With an upcoming retirementcreating a vacancy, the Senior Administrative Coordinator is responsible forproviding executive level support and assisting with office operations toenable the Foundation to achieve its top priorities, beginning with thetransformational Tomorrow’s Hospital campaign. This position managesexecutive scheduling, supports governance activities, executes stewardshipprocesses,andassistswithoffice administration asweundertake the largest fundraising campaign inSouth GeorgianBay’shistory.

The Senior Coordinator is aself starter with superior attention to detail and an ability to manage severalprojects simultaneously in a dynamic environment. The Senior Coordinator will thriveon creating relationships with internal and external stakeholders includingsenior volunteers, hospital leadership and key donors.

The Senior Coordinator reportsto the President & CEO and provides project support to the new SeniorDirector, Operations. The projected start date is October/November 2026.

KeyResponsibilities

ExecutiveSupport

• Manage the President& CEO’s calendar, scheduling meetings, ensuring meeting materials are preparedin advance and follow up action items noted.
• Assist President & CEO with cultivation and solicitation activities by arranging donor meetingsand ensuring information is captured in database.
• Assist with campaign donor relations and stewardship.
• Provide project support to Senior Director,Operations.
• Lead or support special projects as assigned byPresident & CEO.

Board& Committee Support

• Act as liaison to the Board of Directors and BoardCommittees; prepare meeting materials, agendas, and minutes.
• Coordinate logistics for Board and Committee meetings,including venue arrangements and technology support.
• Provide administrative support to Board Chair andCommittee leaders.

OperationsSupport

• Provide administrative support to Senior Director,Operations for Board committee activities and governance compliance.
• Act as Human Resources lead for developing andmaintaining onboarding packages for new staff, Board and Committee members.
• Provide support for recruitment logistics of staff andvolunteers.
• Assist with creation and tracking of strategic plans,annual budget, ongoing financial administration and reporting.
• Assist with coordinating logistics at fundraising,cultivation and donor appreciation events.
• Provide backup support for mail processing, phonecoverage and general office tasks.

Qualifications& Experience

• Post-secondary education in business administration orrelated field or equivalent experience.
• Minimum 3–5 years of experience in administrative oroffice management role.
• Strong organizational and time management skills withthe ability to handle multiple priorities.
• Advanced proficiency in Microsoft Office Suite and CRMsystems.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, andattention to detail.

BonusPoints For

• Experience in non-profit, hospital or healthcare administration.
• Familiarity with South Georgian Bay communities.
• Experience with Raiser’s Edge CRM.
• Organization & Accuracy: Ability tomanage complex schedules and maintain precise records.
• Problem-Solving: Resourceful and proactivein addressing challenges.
• Collaboration: Works effectively with leadership,staff, and volunteers.
• Adaptability: Thrives in a dynamic, fast-pacedenvironment.

WhatWe Offer

• Hiringrange is $65,000-70,000
• Threeweeks annual vacation to start
• Eligibilityfor performance bonus
• Summerhours
• Occasionalwork from home flexibility

WhoWe Are

The Collingwood General& Marine Hospital Foundation is in the midst of an exciting $100+ millioncampaign to help build Tomorrow’s Hospital: a new, state-of-the-artfacility designed to meet the growing healthcare needs of South Georgian Bay.

With community supportat the heart of our mission, we inspire individuals, families, businesses, andorganizations to realize this once in a lifetime vision.

This is the opportunityto join our growing team as we continue to make strides in our transformativecapital campaign, in a beautiful location with talented, collaborative and dedicatedteammates. More information can be foundat:

Due to the volume ofapplications, only those selected for an interview will be contacted. Please beadvised that as part of the mandatory screening process CGMHF requiresreference checks, verification of degrees or certifications (if applicable),plus a current Police Check.

We are here to supportyou. If you have any questions orconcerns during the recruitment process, including related to accessibility,please reach out to People Services at [e-mail]