Executive / Personal Assistant & Special Projects Manager

Adecco; Markham; On-site; CAD 80,000 - 110,000; Full time

Job summary

Adecco is hiring an Executive / Personal Assistant & Special Projects Manager in West Markham, ON. The role supports the CEO with business ventures, real estate, charitable activities, and high-profile events, balancing executive aid with hands-on project execution.

The position is full-time, Monday–Friday with occasional evenings and weekends for events. Strong discretion, organization, and cross-functional coordination are essential.

Qualifications

• 5+ years of experience supporting senior executives or high-net-worth individuals.
• Exceptional organizational and project management abilities.
• Strong communication and relationship-building skills.

Responsibilities

• Manage multiple projects from planning through execution and follow-up.
• Prepare presentations, reports, and meeting materials.
• Coordinate travel, events, and executive schedules.
• Support property and personal affairs coordination as needed.

Skills

Organizational skills

Project management

Communication

Discretion

Tools

Microsoft Office

Digital collaboration tools

Job description

Executive / Personal Assistant & Special Projects Manager

West Markham, ON (404 & Steeles Area)

Permanent, Full-Time | 40 hours per week, flexible to overtime as required

Are you a highly organized, resourceful professional who thrives in a dynamic environment where every day is different? We are seeking an experienced Executive Operations & Special Projects Manager to support a senior executive involved in business ventures, special projects, community initiatives, events, and private affairs.

This unique role combines executive support, project coordination, event management, travel logistics, and occasional property and personal affairs management. The successful candidate will become a trusted partner who can anticipate needs, manage competing priorities, and execute with discretion and professionalism.

About the Opportunity

Working closely with the CEO/President, you will oversee a variety of projects and initiatives spanning business operations, real estate developments, charitable activities, community engagement, and special events. This role offers significant variety and exposure to high-profile projects and stakeholders.

The position is primarily Monday to Friday; however, flexibility is required to support occasional evening and weekend events.

Key Responsibilities

Executive & Special Project Support

• Manage and coordinate multiple projects from planning through execution.
• Prepare presentations, reports, meeting materials, and correspondence.
• Track timelines, deliverables, and stakeholder commitments.
• Liaise with internal teams, consultants, vendors, and external partners.
• Provide administrative and operational support to ensure projects remain on schedule.

Travel & Executive Logistics

• Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
• Accompany the executive on business travel when required.
• Manage travel-related schedules, meetings, and event logistics.

Events, Community & Philanthropic Initiatives

• Support the planning and execution of corporate, charitable, fundraising, and social events.
• Coordinate logistics with venues, vendors, sponsors, guests, and third-party representatives.
• Assist with high-profile events requiring exceptional attention to detail and discretion.
• Manage invitations, guest lists, schedules, and event follow-up activities.

Property & Personal Affairs Coordination

• Coordinate residential property maintenance, repairs, and service providers.
• Liaise with contractors, trades, and household vendors to ensure work is completed efficiently.
• Schedule appointments, oversee service visits, and occasionally be present during maintenance or repair work.
• Assist with personal administrative matters and family-related logistics as required.

Qualifications

• 5+ years of experience supporting senior executives, entrepreneurs, family offices, or high-net-worth individuals.
• Exceptional organizational and project management abilities.
• Strong communication and relationship-building skills.
• Advanced proficiency in Microsoft Office Suite and digital collaboration tools.
• Proven ability to manage multiple priorities with minimal supervision.
• Strong judgment, problem-solving skills, and attention to detail.
• Demonstrated professionalism, discretion, and confidentiality.

Preferred Experience

• Executive Assistant or Chief of Staff-type responsibilities.
• Event planning and VIP guest coordination.
• Travel planning and itinerary management.
• Real estate, development, property management, or household management coordination.
• Supporting charitable foundations, community organizations, or special events.

Additional Requirements

• Valid Ontario driver's license and reliable transportation.
• Comfortable travelling and occasionally accompanying the executive on business trips (local, national, international).
• Ability to work occasional evenings and weekends to support events and special initiatives.
• Professional presence and confidence interacting with senior leaders, community stakeholders, vendors, and VIP guests.

What We're Looking For

The ideal candidate is:

• Highly proactive and solution-oriented
• Adaptable and comfortable with changing priorities
• Exceptionally organized and detail-focused
• Discreet, trustworthy, and professional
• Able to balance executive support and personal support with hands-on project execution
• Comfortable operating in both professional and personal affairs environments

Vacancy Status:

This posting is for an existing vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.