Administrative Assistant - Contract

BITS Recruiting; Edmonton; On-site; CAD 38,000 - 48,000; Full time

Job summary

BITS Recruiting is seeking an organized Administrative Assistant – Intermediate to provide administrative, clerical, and client service support in Edmonton, AB. The role requires strong document formatting, proofreading, data entry, and communication skills, with onsite work Monday–Friday.

Responsibilities include handling inquiries, document processing, database updates, and file organization. A high school diploma or GED plus several years of relevant experience are required, with

Qualifications

• Strong document formatting, proofreading, data entry, and communication skills.
• Experience reviewing, proofreading, and formatting Word documents in a professional setting.
• Accurate data entry or data processing experience.

Responsibilities

• Respond to phone and email inquiries, providing accurate and professional information.
• Review, proofread, and format documents for accuracy and completeness.
• Process applications, review supporting documentation, and maintain accurate records.
• Enter, update, and verify information in internal databases and tracking systems.
• Organize electronic and paper files, scan documents, and prepare correspondence.
• Assist clients with forms, applications, and document submissions.
• Identify missing information or discrepancies and follow up as needed.
• Support team members with administrative tasks, process improvements, and other duties as required.

Skills

Document formatting

Proofreading

Data entry

Communication

Education

High school diploma or GED

Office Administration post-secondary education

Tools

Word

Job description

Administrative Assistant – Intermediate

Location: Edmonton, AB (Onsite)
Contract: November 9, 2026 – November 30, 2027
Hours: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch)

We are seeking an organized and detail-oriented Administrative Assistant to provide administrative, clerical, and client service support. The ideal candidate has strong document formatting, proofreading, data entry, and communication skills.

Key Responsibilities

• Respond to phone and email inquiries, providing accurate and professional information.
• Review, proofread, and format documents for accuracy and completeness.
• Process applications, review supporting documentation, and maintain accurate records.
• Enter, update, and verify information in internal databases and tracking systems.
• Organize electronic and paper files, scan documents, and prepare correspondence.
• Assist clients with forms, applications, and document submissions.
• Identify missing information or discrepancies and follow up as needed.
• Support team members with administrative tasks, process improvements, and other duties as required.

Requirements

• High school diploma or GED.
• Minimum 3 years of experience in a similar administrative role.
• Minimum 3 years of experience proofreading and formatting Word documents in a professional setting.
• Minimum 3 years of accurate data entry or data processing experience.
• Strong attention to detail, organization, and time management.
• Post-secondary education in Office Administration or a related field.
• Experience reviewing and analyzing documents.
• Experience responding to phone and email inquiries in a call centre or customer service environment.

BITS123