Senior Administrative Assistant

Kingston Midstream; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading company in Calgary is seeking a Senior Administrative Assistant to provide comprehensive support across multiple departments. The role involves managing contracts, organizing meetings, and preparing high-quality documents. Ideal candidates will have strong communication skills, a proactive approach, and experience in corporate administration. This position offers opportunities for professional growth in a collaborative environment.

Qualifications

• Minimum 5 years of corporate administrative experience.
• Experience with document management and legal knowledge.

Responsibilities

• Maintain and update contracts and support with legal agreements.
• Organize and manage mail outs to shippers.
• Prepare and format internal and external correspondence.

Skills

Communication

Problem Solving

Collaboration

Adaptability

Initiative

Education

Post-secondary education in business

Tools

Microsoft Office

SharePoint

SAP Concur

Job description

Job Title : Senior Administrative Assistant

About Kingston Midstream :

If you aspire to be a collaborative member of a dynamic, growing organization, look no further than Kingston Midstream! At Kingston, we are driven to create value everyday. Our Guiding Principles are the foundation to our culture : We are learning and improving, we care about people and relationship, we are problem solvers and decision makers, we are collaborators, we are accountable. We know our employees are the primary drivers behind our growth and success and we reward their commitment by offering opportunities for development, advancement, and a comprehensive and competitive benefits and compensation package.

Job Overview :

We are currently recruiting for a talented individual who loves detailed work, collaborating with multiple departments and is empowered to leverage technology in their day-to-day work. As a trusted advisor to multiple teams, the successful candidate will help drive continuous improvement, organizing and coordinating work and ensuring no detail is missed.

Position Responsibilities :

• Maintain and update contracts and support with legal agreements.
• Organize and manage a full inventory contract including tracking expiration date, renewals and deadlines.
• Provide support with SharePoint and publishing documents.
• Organize and manage mail outs to shippers.
• Manage meetings, events, couriers, and travel arrangements; schedule and track necessary information to ensure deadlines and deliverables are met.
• Prepare, edit and format internal and external correspondence, reports, and presentations, including meeting minutes.
• Assist with the preparation of high quality and accurate documents and presentations including Committee and / or Board materials.
• Complete monthly expense reports for Executives and others in SAP Concur.
• Develop and maintain electronic and physical documentation filing system.
• Track department spend and manage invoices.
• Assist Executive Assistant with event planning and Board meeting organization as required.
• Provide backup to the Executive Assistant and Office Admin as required.

Skills and Qualifications :

• Post-secondary education in business with administrative office experience and / or minimum 5 years of corporate administrative experience.
• Experience with document management, contracts and legal knowledge.
• Proven ability to take the initiative, and the flexibility and adaptability to frequently changing priorities and deadlines while supporting multiple groups and individuals at every level.
• Tech savvy with an ability to learn new systems and processes.
• Advance knowledge and use of Microsoft Office applications including Outlook, Word, Excel, PowerPoint.
• Familiarity with SharePoint and OpenInvoice is an asset.
• Strong written and verbal communication skills with a demonstrated aptitude to proof, edit and format correspondence, presentations, and reports.
• Team player as well as work independently with minimal supervision.
• Ability to exercise discretion and confidentiality with sensitive company information.

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Administrative Assistant • Calgary - Head Office, Calgary, AB, CA