Senior Admin Coordinator for Complex Office Ops

SJH St. Joseph's Healthcare Hamilton; Canada; On-site; CAD 42,000 - 49,000; Part time

Job summary

St. Joseph's Hamilton is seeking a highly organized administrative professional for the Education and Learning department on a temporary, part-time basis. The role manages a busy office environment and oversees multiple projects with minimal supervision.

This in-person position runs for 13 months, with Monday–Friday days, 5-hour shifts, at CAD 30.43–35.27 per hour. An Office Administration Diploma is preferred; 2–5 years of senior admin experience is expected.

Qualifications

• Extensive experience managing a busy and complex office environment.
• Experience at managing and overseeing multiple projects and initiatives.
• An undergraduate degree is an asset, minimum 2-year Diploma in Office Administration.
• Demonstrated excellence in verbal and written communication.
• Must be able to write effective reports and summarize complex discussions.
• Must be a critical thinker and have the ability to exercise excellent judgement at all times.
• Must be able to work with very little to no supervision, be self-motivated with excellent analytical and prioritization skills.
• Must display diplomacy and tact at all times.
• Must be a "team" player and assist when required.
• Must be able to deal effectively with every changing dynamics.
• Must be able to "change track" on a moment's notice and prioritize assigned tasks.
• Strong interpersonal and customer service skills and ability to appreciate the confidential nature of the position.
• Advanced knowledge of Microsoft Office Suite of products.
• Minimum two to five years of senior administrative support experience.

Responsibilities

• Oversee a busy and complex office environment and support multiple projects.
• Coordinate initiatives and maintain clear, concise reporting.
• Prepare reports and summarize discussions for stakeholders.
• Operate with minimal supervision, demonstrating analytical prioritization.
• Demonstrate diplomacy and tact in interactions with staff and clients.
• Collaborate as a team player and adapt to changing dynamics.

Skills

Office management

Project coordination

Verbal and written communication

Report writing

Judgement and critical thinking

Self-motivation

Analytical skills

Prioritization

Diplomacy and tact

Team player

Education

Diploma in Office Administration

Undergraduate degree (asset)

Tools

Microsoft Office

Job description

St. Joseph's Hamilton is seeking a highly organized administrative professional for the Education and Learning department on a temporary, part-time basis. The role manages a busy office environment and oversees multiple projects with minimal supervision.

This in-person position runs for 13 months, with Monday–Friday days, 5-hour shifts, at CAD 30.43–35.27 per hour. An Office Administration Diploma is preferred; 2–5 years of senior admin experience is expected.