Administrative Support 9

SJH St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 41,000 - 44,000; Part time

Job summary

SJH St. Joseph's Healthcare Hamilton seeks a part-time Clerical Administrative Assistant for the Firestone Ambulatory Clinic and related sites.

You will handle reception, patient registration, appointment confirmations, telephone calls, and basic transcription to support the Ambulatory Clinic. The role requires a 2-year diploma in Office Administration - Health Services, medical terminology certification, accuracy with MS Word, and experience with EPIC EMR.

Qualifications

• 2 year post-secondary diploma in Office Administration - Health Services from an accredited school is required
• Medical terminology certificate required
• Basic skill level in MS Word, spelling and typing is required
• Basic skill level in medical spelling and medical terminology required
• Knowledge about Firestone Clinic and activity is an asset
• Two years of current related office experience or customer service experience is required
• Experience in medical transcription
• Current experience with Electronic Medical Record software (EPIC) and booking diagnostic tests using all hospital electronic solutions is required
• Excellent work performance and attendance record is essential
• Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
• Must be able to set own priorities, ensuring patient and customer service is of utmost importance
• Excellent oral and written communication skills
• Good organizational and problem-solving skills
• Excellent conflict resolution skills

Responsibilities

• Position is responsible for performing clerical administrative duties at the Firestone Ambulatory Clinic and all associated clinics
• Reception and registration of patients, answering telephones, scheduling tests and doctor visits
• Typing reports and correspondence, submitting reports, transcription, filing, chart preparation
• Support all clinics of the Firestone Ambulatory Clinic

Skills

Customer service

Reception & registration

Typing

Education

2-year diploma in Office Administration - Health Services

Tools

EPIC EMR

MS Word

Job description

Position Details

• Job Number: JR01952
• Department: Firestone Support Staff
• This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)
• Job Type: Temporary (Fixed Term), Part time
• Contract Duration: (If applicable) 7 months
• Number of Positions: 1
• Union: CUPE Local 786
• Hourly Rate (Min / Max): $29.52 - $32.08
• Schedule Work Days: Monday to Friday
• Time of Day: Days
• Shift: Hours - 7.5
• Shift Start: (If applicable) AM 07:30, AM 08:00, AM 08:30, AM 09:00
• Reason for Posting: Posting is for a role with an existing vacancy
• Opening Date: 2026-09-10
• Closing Date: 2026-09-17

Job Description

Position Summary This position is responsible for performing clerical administrative duties as required at the Firestone Ambulatory Clinic and all associated clinics within the Firestone Program. Duties include reception and registration of patients, answering telephones, calling patients to confirm appointments, relaying messages, booking patients for various tests and doctor visits, typing reports and correspondence, submitting reports, transcription, filing, chart preparation, and other related clerical duties as assigned by Ambulatory Clinic Supervisor and/or Manager. Supporting all clinics of the Firestone Ambulatory Clinic.

Qualifications

• 2 year post-secondary diploma in Office Administration - Health Services from an accredited school is required
• Medical terminology certificate required
• Basic skill level in MS Word, spelling and typing is required
• Basic skill level in medical spelling and medical terminology required
• Clerical testing may be required as part of the selection process.
• Knowledge about Firestone Clinic and activity is an asset
• Two years of current related office experience or customer service experience is required
• Experience in medical transcription
• Current experience with Electronic Medical Record software (EPIC) and booking diagnostic tests using all hospital electronic solutions is required
• Excellent work performance and attendance record is essential
• Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
• Must be able to set own priorities, ensuring patient and customer service is of utmost importance
• Excellent oral and written communication skills
• Good organizational and problem-solving skills
• Excellent conflict resolution skills

St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people.

We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([e-mail]).

At St. Joe’s Hamilton, we believe in nurturing new talent, providing an inclusive and supportive work environment with meaningful growth opportunities, and exciting benefits and rewards. Whether you're passionate about providing compassionate care or eager to gain new skills, there’s a place here for you to grow, learn, and succeed!

Dignity. Respect. Service. Justice. Responsibility. Enquiry.