Securities Clerk

PearTree Canada; Toronto; Hybrid; CAD 55,000 - 80,000; Full time

Job summary

A financial services firm in Toronto is seeking a Securities Clerk to provide administrative and legal support, focusing on flow through share offerings. Candidates should have a Law Clerk Diploma and a minimum of 3 years of experience in the financial services industry. This role requires strong communication skills and proficiency in various legal and financial tools. The firm offers a hybrid work model to balance home and office workdays.

Qualifications

• Minimum 3 years experience in a transactional securities legal role within the financial services industry.
• Solid understanding of Canadian securities and corporate law, including the OBCA.
• Ability to multitask and manage priorities in a fast-paced environment.

Responsibilities

• Provide administrative and legal support for flow through share offerings.
• Assist in the preparation and review of financing documents.
• Book trades through the Nexen system and coordinate settlements.
• Maintain corporate minute books, shareholder ledgers, and corporate records.

Skills

Attention to detail

Proficiency in SEDAR+

Proficiency in Nexen

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Strong analytical thinking

Strong verbal communication

Strong written communication

Education

Law Clerk Diploma

Tools

Salesforce

CRM

Job description

Overview

The Securities Clerk provides administrative and legal support to the firm's deal team collaborating closely with Legal and Operations to ensure the accurate and timely preparation of agreements and ancillary documentation and the seamless execution of deal-related and post-deal administrative processes, contributing to the overall efficiency and compliance of the firm’s operations. This position also plays a key role in overseeing the firm’s corporate governance activities.

Responsibilities

• Reporting to the CCO of PearTree Securities, the Senior Securities Clerk will provide administrative and legal support with a focus on flow through share offering documentation and settlement including:
• Assisting in the preparation and review of financing documents (including share purchase agreements, subscription agreements, unit certificates, trade confirmations) and post-closing filings (e.g. 45-106F1, SEDAR+ Filings).
• Prepare registration and delivery schedules for treasury directions.
• Book trades through the Nexen system and coordinate with counterparties for settlement.
• Coordinating with clients / counterparties to gather signature pages, diligence materials, and manage filing logistics.
• Liaising with external professionals, including regulatory bodies, accountants, transfer agents, brokers, and legal counsel to facilitate information exchange and instructions.
• Maintaining corporate minute books, shareholder ledgers, and other corporate records.
• Drafting and compiling corporate governance materials such as board resolutions, and annual meeting documents.
• Assist with the creation, administration and maintenance of client files.
• Complete other duties and special projects as may be assigned.

Education

A Law Clerk Diploma or equivalent legal education.

Skills, Knowledge and Experience

• Minimum 3 years experience in a transactional securities legal role working within the financial services industry.
• Strong attention to detail required.
• Proficiency in SEDAR+, Nexen, Ecore, Salesforce, CRM and provincial corporate registry websites.
• Solid understanding of Canadian securities and corporate law (including the OBCA).
• Advanced skills in Microsoft Word and Excel.
• Ability to multitask and manage priorities in a fast-paced deadline driven environment.
• Strong verbal and written communication abilities.
• Excellent organizational and project management skills.
• Commitment to maintaining confidentiality and professionalism.
• Knowledge of Flow Through Shares an asset.
• Strong analytical thinking and critical reasoning skills.

Other

Right now, we support a hybrid approach to our work model. This gives everyone the best of both worlds – a mix of home and in-office workdays. Schedules will be determined in partnership between individuals, managers, and the team.

PearTree Canada is committed to supporting diversity and accessibility. If you require an accommodation throughout the recruitment process, we will work with you to meet your needs.