LAA -Securities

Aplin; Vancouver; Hybrid; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Hybrid work after probation

Job summary

Aplin is seeking a Securities Legal Assistant in Vancouver to support the Capital Markets and Securities practice. The role involves handling securities filings, regulatory documents, and coordination of deadlines across multiple exchanges.

The ideal candidate has at least 3 years of securities-specific experience, a Legal Administrative Assistant credential, and comfort with SEDAR and related platforms. Hybrid work arrangements may apply after probation.

Qualifications

• Completion of an accredited Legal Administrative Assistant program or equivalent relevant experience.
• Ability to manage a high volume of work, prioritize competing deadlines, and follow instructions accurately.
• Flexibility, initiative, and a collaborative approach to supporting a busy legal practice.

Responsibilities

• Preparing and submitting SEDAR filings for reporting issuers.
• Coordinating filings with TSX, TSX-V and CSE.
• Assisting with exempt distribution reports, continuous disclosure documents, news releases, and material change reports.
• Supporting private placements, including reviewing subscription agreements and assisting with billing and funds release.
• Preparing due diligence audit reports and maintaining accurate file documentation.
• Liaising with lawyers, paralegals, legal assistants, and clients to coordinate deadlines and monitor file progress.

Education

Legal Administrative Assistant program

Tools

SEDAR

SEDI

BC Online

Microsoft Word

Excel

Outlook

Adobe

Job description

About Our Client

Our client is a respected law firm recognized for its professional achievements, strong client relationships, and commitment to exceptional service. The firm fosters a collegial and collaborative workplace where employees are supported in their professional development and encouraged to grow alongside the business. With a focus on delivering high-quality legal services, the firm offers an engaging environment for professionals looking to build a long-term career.

About The Opportunity

This is a full-time, permanent opportunity for a Securities Legal Assistant with hands-on experience in securities filings and regulatory compliance. As the firm continues to rebuild and expand its securities practice, the successful candidate will have the opportunity to make a meaningful contribution to the group’s growth while working directly with experienced legal professionals.

This role is well suited to someone who enjoys working in a fast-paced legal environment, managing time-sensitive filings, and supporting complex transactions. The firm offers a collegial culture, opportunities for professional development, and a hybrid work arrangement that may be available to an established team member, depending on experience and business needs.

About The Position

Reporting to and working closely with lawyers in the Capital Markets, Securities, Mergers and Acquisitions practice group, the Securities Legal Assistant will provide essential administrative and legal support across a range of securities matters. The position requires a strong understanding of securities-specific procedures, regulatory filings, and transaction documentation, along with the ability to manage competing priorities and meet strict deadlines.

Key responsibilities include:

• Preparing and submitting SEDAR filings for reporting issuers.
• Coordinating filings with the Toronto Stock Exchange (TSX), TSX Venture Exchange (TSXV), and Canadian Securities Exchange (CSE).
• Assisting with exempt distribution reports, continuous disclosure documents, news releases, material change reports, certifications, and directors’ resolutions.
• Supporting private placements, including reviewing subscription agreements and assisting with the billing and receipt and release of funds.
• Preparing due diligence audit reports and maintaining accurate file documentation.
• Liaising with lawyers, paralegals, legal assistants, and clients to coordinate deadlines and monitor file progress.
• Providing general support to the practice group and assisting with coverage and other operational priorities as required.

The Requirements

• Minimum of 3 years of securities-specific legal assistant experience, ideally within a law firm environment.
• Demonstrated experience preparing and coordinating securities filings and supporting securities transactions.
• Proficiency with SEDAR and online platforms for SEDI and exempt distribution filings.
• Strong working knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online.
• Completion of an accredited Legal Administrative Assistant program or equivalent relevant experience.
• Ability to manage a high volume of work, prioritize competing deadlines, and follow instructions accurately.
• Flexibility, initiative, and a collaborative approach to supporting a busy legal practice.

Compensation

• Compensation: $65,000-$80,000.
• Comprehensive benefits and vacation
• Collegial and collaborative work environment with opportunities for professional growth and development.
• Hybrid work flexibility after a probationary period.

We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

Accommodation is available upon request throughout all stages of the recruitment process.