Senior Corporate Law Clerk

TDS Personnel; Toronto; Hybrid; CAD 90,000 - 130,000; Full time

Job summary

TDS Personnel is helping a downtown Toronto law firm hire a Senior Corporate Law Clerk to join the Corporate Services team. The ideal candidate is highly organized, client-focused, and adept at managing multiple priorities in a fast-paced environment.

The role is remote-first, with required in-office attendance of 1–2 times per month, and options for more frequent visits if desired. You will support corporate documentation, filings, and database management across offices.

Qualifications

• 10+ years of corporate paraprofessional experience in a law firm.
• Deep knowledge of corporate procedures, statutes, and CBCA/OBCA filings.
• Ability to manage files from start to finish with minimal supervision.
• Strong written and verbal communication and client service.
• Proactive and detail-oriented with high confidentiality.

Responsibilities

• Completes all levels of corporate paraprofessional work assignments and legal duties under the supervision of lawyers.
• Prepares corporate documentation relating to incorporations, organizations, amendments, continuances, amalgamations, extra-provincial registrations, dissolutions, share and asset purchases, corporate reorganizations, etc.
• Manages and maintains updated corporate database and corporate records.
• Works with lawyers across multiple offices to attend to OBCA and CBCA transactions, filings, and registration equivalents.
• Reviews and analyzes corporate minute book records and recommends the appropriate actions to update records and rectify deficiencies, including drafting the required documentation.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Handles general corporate work, including government filings, and responds to inquiries from within and outside the organization.
• Provides mentorship and training to more junior team members.
• Other duties as assigned

Skills

Attention to detail

Multitasking

Client service

Communication skills

Team mentorship

Education

Institute of Law Clerks of Ontario Certification

Tools

Athennian

Ecore

DocuSign

Job description

Our client, a law firm downtown is seeking an experienced Senior Corporate Law Clerk to join their Corporate Services team in a Toronto-based office. This role requires a confident, dependable professional who thrives in a fast-paced environment and can effectively manage multiple priorities as they evolve. The successful candidate will be highly organized, demonstrate exceptional client service, and maintain a confidential approach to their work. A strong ability to multitask, keen attention to detail, and a genuine interest in being an early adopter of new technologies are essential for success in this role.

This is a remote-first role - the successful hire will be required to go into the office 1-2 times per month (with the option to go into the office more if the individual prefers).

RESPONSIBILITIES

• Completes all levels of corporate paraprofessional work assignments and legal duties under the supervision of lawyers
• Prepares corporate documentation relating to incorporations, organizations, amendments, continuances, amalgamations, extra-provincial registrations, dissolutions, share and asset purchases, corporate reorganizations, etc.
• Manages and maintains updated corporate database and corporate records
• Works with lawyers across multiple offices to attend to OBCA and CBCA transactions, filings, and registration equivalents
• Reviews and analyzes corporate minute book records and recommends the appropriate actions to update records and rectify deficiencies, including drafting the required documentation
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards
• Handles general corporate work, including government filings, and responds to inquiries from within and outside the organization
• Provides mentorship and training to more junior team members
• Other duties as assigned

REQUIREMENTS

• 10+ years of experience as a corporate paraprofessional in a corporate services department of a law firm
• In-depth knowledge of legal procedures, statutes, and regulations applicable to commercial and corporate law
• Ability to manage files from start to finish
• Strong interpersonal skills with the ability to deal with all stakeholders professionally
• Ability to multitask and meet multiple deadlines under pressure
• Demonstrates initiative and ability to work with minimal supervision
• Excellent organizational skills, accuracy, and attention to detail
• Strong written and verbal communication skills
• Flexible team player
• Institute of Law Clerks of Ontario Certification and membership considered an asset
• Proficiency with Athennian, Ecore, and DocuSign is an asset

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.