Legal Assistant - Securities

Clark Wilson LLP; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

RRSP matching

Parental leave benefits

Wellness account

Long service bonus

Social events

Professional growth

Employee referral

Community involvement

Generous vacation + personal days

Work anniversary bonus day

Job summary

Clark Wilson LLP in British Columbia seeks a Securities Legal Assistant to join the Capital Markets, Securities, Mergers and Acquisitions practice group. This full-time, permanent role supports a collegial culture with growth and professional development.

Responsibilities include SEDAR filings, coordinating with stock exchanges, assisting with exempt distributions, and due diligence reports. Strong MS Office and confidentiality are essential.

Qualifications

• Graduate of an accredited Legal Administrative Assistant program or equivalent relevant experience.
• Minimum of 2 years of experience as a Legal Assistant in a securities practice at a law firm.
• Proficiency with SEDAR software and online websites related to SEDI and exempt distribution filings.
• Strong technical skills including Word, Excel, Outlook, Adobe, and BC Online.
• Excellent verbal and written communications skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize a high volume of tasks and competing priorities.
• Client-centered approach with commitment to outstanding service.
• Ability to follow instructions and meet strict deadlines.
• Discretion, confidentiality, and sound judgment; adaptable to changing demands.

Responsibilities

• SEDAR filings for reporting companies.
• Coordinating filings with TSX, TSX Venture Exchange and CSE.
• Assisting lawyers with exempt distribution reports, continuous disclosure, directors’ resolutions, private placements, billing and release of funds.
• Preparing reports of due diligence audits.
• Liaising with legal assistants, paralegals, lawyers and clients on file progress.
• Reviewing subscription agreements.
• Providing coverage during absences and supporting broader firm needs.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Education

Legal Administrative Assistant program

Tools

SEDAR

Microsoft Word

Excel

Outlook

Adobe

BC Online

Job description

Who We Are

Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues and with over 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence.

As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for our professional achievements, and we take pride in creating a workplace where people enjoy coming to work every day.

What You’ll Be Doing

Clark Wilson LLP is seeking a Securities Legal Assistant to join our Capital Markets, Securities, Mergers and Acquisitions practice group. This is a full time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.

Primary responsibilities include, but are not limited to:

• SEDAR filings for reporting companies;
• coordinating filings with the Toronto Stock Exchange, the TSX Venture Exchange and the CSE;
• assisting lawyers in preparing documentation related to exempt distribution reports, continuous disclosure (including news releases, material change reports and certifications), directors’ resolutions, private placements, billing and receipt and release of funds;
• preparing reports of due diligence audits;
• liaising with legal assistants, paralegals, other lawyers and clients on file progress;
• reviewing subscription agreements; and
• Support the broader needs of the firm and Partnership, including providing coverage during absences, assisting with duties outside regular responsibilities, and responding to evolving operational priorities, as reasonably required.

How You’ll Be a Great Fit for This Role

• graduate of an accredited Legal Administrative Assistant program or equivalent relevant experience;
• a minimum of 2 years of experience working as a Legal Assistant in a law firm in a securities practice;
• proficiency with SEDAR software and online websites related to SEDI and exempt distribution filings;
• strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
• excellent verbal and written communications skills;
• excellent organizational skills and, attention to detail;
• the ability to prioritize a high volume of tasks and competing priorities;
• a client centered approach with the commitment to providing outstanding service;
• the ability to follow instructions and adhere to strict deadlines;
• dedicated to providing service beyond expectation; and
• the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.

We recognize that experience can come in different forms. If this opportunity interests you but you don’t meet every qualification, we still encourage you to apply.

The Exciting Extras

In addition to a competitive salary range of $55,000 to $75,000, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:

Benefits: Health coverage for you and your family, including overseas emergency medical care, prescriptions, vision care, dental care, paramedical services, life insurance and hospital accommodation.

Retirement Planning: RRSP matching program.

Additional pregnancy/parental leave benefits: Pregnancy and parental leave top off to 100% for a portion of the leave so that you can spend quality, worry-free time with your family.

Health and Wellness Spending Account: Health and Wellness Spending account to pay for items that will help you with your unique needs: an exercise bike, swimming lessons, or your pets’ vet bills. It’s up to you.

Recognition: Long service bonus to help celebrate your work anniversaries.

Social Events: Socials every Friday, off-site social events, employee appreciation week, team building events and more.

Professional Growth Opportunities: Resources available to invest in your personal growth and help you achieve your goals.

Employee Referral: Generous monetary amount for any employee referral.

Community: Opportunities to give back to your community through firm initiatives.

Paid Time Off: Generous vacation and bonus days. We also offer five personal days to assist with whatever life throws at you and one bonus day off to celebrate your work anniversary.

Clark Wilson is an equal-opportunity employer and advocate. This is not a statement we take lightly; it is part of who we are.