Secretary 1

Shared Health-Soins Communs; Selkirk; On-site; CAD 33,000 - 37,000; Full time

Job summary

Shared Health in Selkirk & District General Hospital seeks a Secretary 1 to run the unit's reception desk, handle general office tasks and support diagnostic bookings (CT, MRI, US, Echo).

Reporting to a supervisor, you will ensure a safe, confidential environment and help maintain accreditation standards while working 7.25-hour days with occasional evenings and weekends in person.

Qualifications

• Grade 12 education or equivalent required.
• Completion of Medical Terminology recommended.
• Secretarial training or equivalent experience preferred.
• Typing speed of 55 wpm and accuracy expected.
• Proficiency with Word; knowledge of other Office apps beneficial.
• Bilingual French/English may be required.

Responsibilities

• Manage day-to-day unit reception and general office duties.
• Coordinate Diagnostic bookings (CT, MRI, US, Echo).
• Support compliance with quality standards and accreditation.

Skills

55 wpm typing

Excellent communication

MS Word proficiency

Fast-paced environment

Under pressure

Judgment and tact

Confidentiality

Duties as assigned

Fr/Eng bilingual ability

Secretarial setting

Education

Grade 12 education

Medical Terminology

Secretarial course / experience

Tools

RIS/PACS

EPR

eChart

Job description

Requisition ID: 409155

Position Number: 20093396

Posting End Date: Open Until Filled

City: Selkirk

Employer: Shared Health

Site: Shared Health - Selkirk & District General Hospital

Department / Unit: Diagnostics

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: ASAP - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.25

Annual Base Hours: 1885

Salary: $24.255 , $24.950 , $25.670 , $26.410 , $27.173

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the immediate supervisor, the incumbent is responsible for the day-to-day operations of the unit’s reception desk and general office duties and Diagnostic booking departments (CT, MRI, US, Echo) and other duties as assigned. The Secretary 1 will maintain a safe environment in accordance with professional and provincial guidelines and ensure compliance with quality assurance programs and maintain standards put forth by Accreditation. Functions are conducted in accordance with the Mission and Values of Shared Health, current policies and procedures and applicable legislation.

Experience

• Minimum 2 years’ experience preferred.

Education (Degree/Diploma/Certificate)

• Minimum Grade 12 education.


• Completion of Medical Terminology course.


• Completion of recognized secretarial course or combination of education and experience.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Accurate typing skills of 55 wpm under standard tests.


• Excellent communication and interpersonal skills.


• Proficiency in Microsoft Word, and knowledge of other Microsoft Office Programs.


• Knowledge of RIS/PACS, EPR, eChart an asset.


• Ability to effectively work in a fast paced, client-oriented environment.


• Ability to work with under pressure with minimal supervision and frequent interruptions.


• Ability to demonstrate considerable judgment, courtesy, and tact in dealing with the public and other healthcare professionals.


• Ability to work with a variety of sensitive information and to maintain confidentiality at all times.


• Ability to perform duties as assigned.


• Fluent language skills (written and oral) in both French and English may be required.

Physical Requirements

Not Applicable

This Indefinite Term may expire subject to one (1) weeks’ notice.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.